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Purchasing department

Mission

The Procurement and Administrative Services Department mission is to serve the University’s academic, research and student community by facilitating the effective and efficient acquisition of equipment, goods and services in accordance with laws and policies governing the University. The procurement function will be conducted in accordance with ethical standards of purchasing profession in an orderly and consistent fashion while maintaining accurate and detailed records and fostering a high standard of public relations with the University community, suppliers and the general public.

Knowledgeable and Innovative Professionals

The Purchasing Department is dedicated to achieving excellence in providing procurement services and attaining recognition as knowledgeable and innovative professionals. We envision our role as members of an organization in which teamwork and respect are valued, and employees take pride in everything they do. We strive to provide quality "customer-oriented" procurement services.

Staff Responsibility Assignments

The purchasing staff are divided up by commodity for the review, processing and providing service for all acquisitions for the University. All questions regarding a bid process, contract for service, requisition or purchase order should be directed to the appropriate purchasing staff based on the type/commodity of the acquisition. See Staff Responsibility Assignments.

Members of the Purchasing Team are expected to seek out and adopt current best business practices regarding the acquisition of goods and services and to apply these practices in a friendly, client service manner. The purchasing department is additionally charged with, administration of the public bid process, vendor relationships, managing compliance to policy and procedure and serves as liaison to legal counsel, four other campuses, President’s office and other state agencies. Finally, the Procurement Department is to provide appropriate expertise and training to the entire University community in these matters.

 

Staff

Michael LaGrassa

Assistant Vice Chancellor for Administrative Services

P: 508 999-9180
Responsible for the day to day operations of Administrative Services.

Nadine Rodriguez

Purchasing

P: 508 999-8054
F: 508 999-8997

Responsible for the administration of requisition and bid process to insure compliance with Policy and Procedures.

Commodity/ResponsibilityAdditional Description
Athletic Game Officials  
Athletics Equipment & Supplies
Bid Administration Review, Develop and Approve Specifications and Administer process
Charge Back Programs Copier Maintenance
Letter Head - Alpha Graphics
Computers and Technology Computers, Networking Equipment. etc
Contracts for Services As related to Commodity Responsibilities
Lease Administration Computer and Vehicle
Law Enforcement Supplies, Equipment & Services  
Office Equipment - not furniture Copiers, Fax, Printers, Multifunctional Devices
Printing Media and Services  
Transportation/Vehicles Purchase, Rental & Lease of Cars and Buses
Vendor Master File Adding & Updating

Holly Fern

Purchasing

P: 508 999-8055
F: 508 999-8997

Responsible for administration of requisition and bid process to insure compliance with Policy and Procedures.

Commodity/ResponsibilityAdditional Description
Bid Administration Review, Develop and Approve Specifications and Administer process
Contract For Services As Related to Commodity Responsibilities
Educational, Oceanographic & Scientific Equipment, Instruments, Supplies, Services
Facilities Tools, Heavy Equipment, Supplies, Services, Hazardous Waste, Equipment & Janitorial Supplies, etc.
Furniture Office, Dorm, Window Treatment, etc.
Guest Speakers/Lecturers/Conference Expense/Performers  
Labor & Constructions <$25,000  
Office Supplies & Services  
Temporary Employment Services  

Position to be Filled

Purchasing/Procurement Card Administrator

Responsible for the administration of the Purchasing and Fuel Card programs and administration of requisition and bid process for commodity areas assigned.

Commodity/ResponsibilityAdditional Description
Contracts for Services Architect, Designer, Engineering, Attorney/Legal Services
Labor & Construction Projects > $25,000                          
Procard, Travel Card, Fuel Card Administration Processing of Applications, Training and Reporting
PeopleSoft Training, Responding to General Questions
Procard Reallocation Training, Manages proxy assignments
University Cellular Services Manages University Cellular Account

 

Kirk Hellmuth

Information Systems/ Financial Reporting Manager

P: 508 999-8085
F: 508 999-8997

Responsible for the administration of all PeopleSoft Financials modules.

Commodity/ResponsibilityAdditional Description
Functionally supports PeopleSoft Modules Procurement, AP, Assett Management, General Ledger, Expense, Reporting , and Summit
Leader Trainer for PeopleSoft Financial Suite  
Ad Hoc Reporting Develop reports for Campus Community
Administers Budget and Reporting Trees  
Asset Management Physical Inventory Coordinates reconciliation efforts for campus physical inventory

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