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Purchasing department

Mission

The Procurement and Administrative Services Department mission is to serve the University’s academic, research and student community by facilitating the effective and efficient acquisition of equipment, goods and services in accordance with laws and policies governing the University. The procurement function will be conducted in accordance with ethical standards of purchasing profession in an orderly and consistent fashion while maintaining accurate and detailed records and fostering a high standard of public relations with the University community, suppliers and the general public.

Knowledgeable and Innovative Professionals

The Purchasing Department is dedicated to achieving excellence in providing procurement services and attaining recognition as knowledgeable and innovative professionals. We envision our role as members of an organization in which teamwork and respect are valued, and employees take pride in everything they do. We strive to provide quality "customer-oriented" procurement services.

Staff Responsibility Assignments

The purchasing staff are divided up by commodity for the review, processing and providing service for all acquisitions for the University. All questions regarding a bid process, contract for service, requisition or purchase order should be directed to the appropriate purchasing staff based on the type/commodity of the acquisition. See Staff Responsibility Assignments.

Members of the Purchasing Team are expected to seek out and adopt current best business practices regarding the acquisition of goods and services and to apply these practices in a friendly, client service manner. The purchasing department is additionally charged with, administration of the public bid process, vendor relationships, managing compliance to policy and procedure and serves as liaison to legal counsel, four other campuses, President’s office and other state agencies. Finally, the Procurement Department is to provide appropriate expertise and training to the entire University community in these matters.

 

Staff

Michael LaGrassa

Assistant Vice Chancellor for Administrative Services

P: 508 999-9180
Responsible for the day to day operations of Administrative Services.

 

Josh Dubroff

Assistant Director of Procurement

P: 508 999-8055      F: 508 999-8997      Email: josh.dubroff@umassd.edu

Responsible for administration of requisition and bid process to insure compliance with Policy and Procedures.

Commodity/ResponsibilityAdditional Description
Bid Administration Review, Develop and Approve Specifications and Administer process
Contract For Services Related to Commodity Responsibility including Architect, Designer, Engineering, Attorney/Legal Services
Facilities Tools, Contract for Services, Heavy Equipment, Supplies, Services, Hazardous Waste, Janitorial Supplies, Equipment & Material, Other
Foreign Traveler's Insurance POC For Community
Furniture Office, Dorm, Window Treatment, etc
Guest Speakers/Lecturers/Conference Expenses  
Labor & Construction Solicitations  
Office Supplies & Services Office Supply Vendor, Window Treatment, Office Max, Other
Sub Recipients Grants and Contracts Logging and processing requisition to purchase order
Temporary Employment Services  

 

Sean Hite

Information Technology Procurement Manager

P: 508 999-8084      F: 508 999-8997      Email: ghite@umassd.edu

Responsible for administration of requisition and bid process to insure compliance with Policy and Procedures.

Commodity/ResponsibilityAdditional Description
Bid Administration Review, Develop and Approve Specifications and Administer process
Contracts for Services Related to Commodity Responsibility
Computers and Technology Computers & Related Technology, Software, Network Equipment, PDA's, Cell Phones, Laptops, Switches, Routers, Other
Office Equipment- non furniture Copiers, Printers, Fax, Multifunctional Devices, Copier Lease, Scanners, Shredders, Other Equipment, Lease Log
Printing Media and Services Printing Services, Periodicals, Books, Supplies, Services, Other
Educational, Oceanographic & Scientific Equipment, Instruments, Services, Other
University Cellular Services Manages University Cellular Account

 

Nadine Rodriguez

Purchasing/Procurement Card Administrator

P: 508 999-8054      F: 508 999-8997      Email: nadine.rodriguez@umassd.edu

Responsible for administration of requisition and bid process to insure compliance with Policy and Procedures.

Commodity/ResponsibilityAdditional Description
Bid Administration and Compliance Review, Develop and Approve Specifications and Administer process
Contracts For Services Related to Commodity Responsibilities
Athletics Equipment, League Fees, Rentals, Game Officials, Facility Rentals, Other
Procurement Ccard, Travel Card, Fuel Card Administration Processing of Applications, Training and Reporting
Charge Back Programs Alphagraphics, Multifunctional Device Maintenance
Express Mail FedEx
Law Enforcement Supplies, Equipment & Services Guns, Uniforms, Technology, Services, Other
Transportation/Vehicles Purchase, Rental & Lease of Cars, Shuttles and Buses
Travel Administrator Domestic and International Travel
Vendor Master File Adding & Updating, Glacier/Foreign Vendors
Vessel Chartering Chartering of Fishing and Other Ocean Going Vessels
Procurement Card Reallocation Training, Manages proxy assignments

 

Kirk Hellmuth

Information Systems/ Financial Reporting Manager

P: 508 999-8085      F: 508 999-8997      Email: khellmuth@umassd.edu

Responsible for the administration of all PeopleSoft Financials modules.

Commodity/ResponsibilityAdditional Description
Functionally supports PeopleSoft Modules Procurement, AP, Assett Management, General Ledger, Expense, Reporting , and Summit
Leader Trainer for PeopleSoft Financial Suite  
Ad Hoc Reporting Develop reports for Campus Community
Administers Budget and Reporting Trees  
Asset Management Physical Inventory Coordinates reconciliation efforts for campus physical inventory

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