Staff Responsibilities/Points of Contact

Mission

The Procurement and Administrative Services Department mission is to serve the University’s academic, research and student community by facilitating the effective and efficient acquisition of equipment, goods and services in accordance with laws and policies governing the University. The procurement function will be conducted in accordance with ethical standards of purchasing profession in an orderly and consistent fashion while maintaining accurate and detailed records and fostering a high standard of public relations with the University community, suppliers and the general public.

Knowledgeable and Innovative Professionals

The Purchasing Department is dedicated to achieving excellence in providing procurement services and attaining recognition as knowledgeable and innovative professionals. We envision our role as members of an organization in which teamwork and respect are valued, and employees take pride in everything they do. We strive to provide quality "customer-oriented" procurement services.

The purchasing staff are divided up by commodity for the review, processing and providing service for all acquisitions for the University. All questions regarding a bid process, contract for service, requisition or purchase order should be directed to the appropriate purchasing staff based on the type/commodity of the acquisition. See Staff Responsibility Assignments.

Members of the Purchasing Team are expected to seek out and adopt current best business practices regarding the acquisition of goods and services and to apply these practices in a friendly, client service manner. The purchasing department is additionally charged with, administration of the public bid process, vendor relationships, managing compliance to policy and procedure and serves as liaison to legal counsel, four other campuses, President’s office and other state agencies. Finally, the Procurement Department is to provide appropriate expertise and training to the entire University community in these matters. 

 

Staff

Michael LaGrassa

Assistant Vice Chancellor for Administrative Services

P: 508 999-9180
Responsible for the day to day operations of Administrative Services.

 

Charles Kotecki

Associate Director of Procurement

P: 508 999-8055   F: 508 999-8997 

Responsible for the day to day operation of the Procurement department

 

Commodity/ResponsibilityAdditional Description
Bid Administration Review, Develop and Approve Specifications and Administer process
Contract For Services Related to Commodity Responsibility 
Computers and Technology Computers & Related Technology, Software, Network Equipment, PDA's, Cell Phones, Laptops, Switches, Routers, Other
Office Equipment- non furniture Copiers, Printers, Fax, Multifunctional Devices, Copier Lease, Scanners, Shredders, Other Equipment, Lease Log
Sub Recipients Grants and Contracts Related to commodity
Printing Media and Services Printing Services, Periodicals, Books, Supplies, Services, Other
Educational, Oceanographic & Scientific Equipment, Instruments, Services, Other

 

Jennifer Frates

Strategic Procurement Sourcing Manager

P: 508 999-8806   F: 508 999-8997    

 

Commodity/ResponsibilityAdditional Description
Bid Administration Review, Develop and Approve Specifications and Administer process
Contract For Services Related to Commodity Responsibility including Architect, Designer, Engineering, Attorney/Legal Services
Facilities Tools, Contract for Services, Heavy Equipment, Supplies, Services, Hazardous Waste, Janitorial Supplies, Equipment & Material, Other
Labor & Construction Solicitations & Contracts
Sub Recipients Grants and Contracts Related to commodity
Temporary Employment Services
Legal Services Legal Services
Transportation/Vehicles Services, Purchase, Rental & Lease of Cars, Shuttles and Buses

 

 Jose Galarza

Purchasing/Procurement Card & Travel Card Administrator

P: 508 999-8367      F: 508 999-8997     

Commodity/ResponsibilityAdditional Description
Bid Administration Review, Develop and Approve Specifications and Administer process
Contracts For Services Related to Commodity Responsibilities
Athletics Equipment, League Fees, Rentals, Game Officials, Facility Rentals, Other
Procurement Card, Travel Card, Fuel Card Administration Processing of Applications, Training, Reporting and manages proxy assignments
Express Mail FedEx
Furniture Office, Dorm, Window Treatment, etc
Law Enforcement Supplies, Equipment & Services Guns, Uniforms, Technology, Services, Other
Vessel Chartering Chartering of Fishing and Other Ocean Going Vessels
Sub Recipients Grants and Contracts Logging and processing requisition to purchase order
Banquet Facility Rentals Master Contract Agreements
Guest Speakers/Lecturers/Conference Expenses  
Office Supplies & Services Office Supply Vendor, Office Max, Other
University Cellular Services Manages University Cellular Account

 

Becky Pina

Administrative Assistant I

P: 508 999-8189      F: 508 999-8997      

Commodity/ResponsibilityAdditional Description
Charge Back Programs Alphagraphis, Multifunctional Device Maintenance
Travel Administrator Domestic and International Travel
Vendor Master File Adding & Updating
State Gas Pump Oversees Program
Student Reimbursements  

 

Information Systems/ Financial Reporting Manager - Position to be filled

F: 508 999-8997   

Responsible for the administration of all PeopleSoft Financials modules.

Commodity/ResponsibilityAdditional Description
Provides Functional Leadership for Financial Modules BuyWays Procurement, AP, Asset Management, General Ledger, Travel and Expense, Reporting , and Summit
Lead Trainer for Financial Systems Buyways, Travel and Expense, Summit, Reporting/Budgeting
Ad Hoc Reporting Develop reports for Campus Community
Administers Budget and Reporting Trees  
Asset Management Physical Inventory and daily functional support Coordinates reconciliation efforts for campus physical inventory

 

Information Systems/ Financial Reporting Coordinator - Position to be filled

F: 508 999-8997      

Commodity/ResponsibilityAdditional Description
Provide technical support for software problems and user issues BuyWays Procurement, AP, Asset Management, General Ledger, Travel and Expense, Reporting, and Summit
Assist departments with analysis Producing ad-hoc reports on request
Responsible for the development and maintenance of financial reporting Administers budget and reporting trees
Assist with software installation and /or upgrades  

 

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