Purchasing
Manual PO Form [Interactive PDF]
You will need the free Adobe Acrobat reader in order to view various forms on this page. 
- Purchasing Manual
- Staff
- Procard Applications and Manual
- Bids and Bidding information
- Policies & Procedures
- University Contracts
- UMD vendor-employee perks
- Long Form Contract and Information
- Sole Source/Sole Acceptable Brand Documentation Form
- Instructions on How to Order UMD Stationery
Purchasing Manual [PDF]
The following is a list of contacts for any inquiry regarding the University of Massachusetts Dartmouth Purchasing department:
Michael LaGrassa
Assistant Vice Chancellor for Administrative Services
(508) 999-9180
mlagrassa@umassd.edu
Louise Boudreau
Assistant Director of Administrative Services
(508) 999-8052
lboudreau@umassd.edu
Roger Tache
Coordinator for Administrative and Auxiliary Services
(508) 999-8053
rtache@umassd.edu
Susan Costa
Purchasing
(508) 999-8054
purchasing@umassd.edu
Mayfrid Paul
Administrative and Auxiliary Services
(508) 999-8084
procard@umassd.edu
Holly Fern
Purchasing
(508) 999-8055
purchasing@umassd.edu
Procard Applications
The following are links to the University Procard applications for the according departments:
Administrative & Fiscal Services [PDF]
Academic Affairs [PDF]
Student Services [PDF]
University Affairs [PDF]
Procard Manual [1.2MB PDF]
The following is a link to the University of Massachusetts Dartmouth Bid Application Form
Bid Application [PDF]
The following are links to the Policies and Procedures of Administrative Services:
Policy for Management of University Funds [PDF]
Purchasing Policy [PDF]
Travel Policy (Includes Travel Policy Executive Summary) [PDF]
Business Expense Policy [PDF]
University Consultant Services [PDF]
Policy on Approval Process for Fees Related to Trust Funds [PDF]
Capitalization and Inventory Control Policy [PDF]
Trademark and Licensing Policy [PDF]
Auto Isurance Coverage for Rented, Owned, and Leased Vehicles [PDF]
Procedures for Reporting an Insurance Claim [PDF]
Space Lease Procedure [PDF]
Vendor Information Form [PDF]
Massachusetts W9 Form [PDF]
Massachusetts W7 Form [PDF]
Massachusetts 8233 Form [PDF]
Independent Contractor/Employee Determination Form [PDF]
Manual Purchase Order [Interactive PDF]
Amendments:
Amendment to Time Contract [PDF]
Amendment to Amount Contract [PDF]
Amendment to Time & Amount [PDF]
UMASS Dartmouth Vendor-Employee Perks
(http://www.umassd.edu/administrativeservices/manual.cfm#employeeperks)
The University of Massachusetts Dartmouth has developed exceptional relationships with certain vendors. Vendors who supply and serve crucial functions of the University's operating needs. The employees of The University of Massachusetts Dartmouth who regularly communicate and do business with these companies are entitled to certain prerequisites (perks) with these companies. The following is a list of UMASS Dartmouth employee perks with the according companies:
BJ's Wholesale Club
University employees can obtain a BJ's membership at a discounted price of $20. (Contact Purchasing for appropriate form.)
T.F. Green Airport (Providence, RI) Valet Parking
On a personal trip, University employees are allowed to pay a discounted price of $11 per day valet parking at a lot within the vicinity of TF Green Airport. In order for University employees to use this fringe benefit, they must register by calling 1-800-825-3826.
University of Massachusetts USave Program
The University's USave program offers Apple and Gateway desktop or laptop computers to students at a special price. UMASS employees are given the priviledge of purchasing an Apple or Gateway computer at the same price the University pays. Go to the USAVE link on the UMASS Dartmouth website: http://www.umassd.edu/cits/usave.cfm.
WB Mason
WB Mason Office Supply Company extends its University rates with individual UMASS employees. Contact Purchasing.
Cingular and Verizon Wireless
Cingular and Verizon Wireless offer special varying plans for University employees. Verizon Wireless offers a 15% discount to employees. Cingular Wireless offers special plans. Contact companies directly and identify yourself as a UMD employee.
Enterprise Car Rental
Enterprise Car Rental Company offers special varying pricing for University employees. Contact Enterprise Car Rental directly at 508-999-9400.
Metropolitan Life Insurance Company (MetLife)
MetLife Insurance Company offers special rates to University employees for the following kinds of insurance: car, home, life.
Mass Buying Power
Mass Buying Power provides discounts and/or value-added incentives on major consumer goods and services to group and family members through its network of preferred vendors. Its group members include some 1200 major corporations, hospitals, universities and credit unions in Massachusetts and Southern New Hampshire; as well as municipal, state and federal government employees. Go to the Mass Buying Power website: http://www.massbuyingpower.com. Log in as a Group Member/ Sign-in Name: MBP/ Password: MBP or call 1-866-271-2196.
Goodyear Tire and Gemini Automotive Care
Goodyear Tire and Gemini Automotive Care are pleased to offer all University Students and Staff members discounted specials on various automotive services including, but not limited to discounted tire sales, service repairs, and lube, oil, and filter changes. In order to take advantage of these offers, proper University ID (UMASS PASS) is required at the time of purchase. To view the actual special offer flyer in PDF format, please click the following link:
Goodyear & Gemini Flyer [PDF]
Long Form Contract
The following link leads to the Long Form Contract:
Long Form Contract [PDF Interactive]
Please note: An Interactive PDF document allows the user to type their relevant information directly into the PDF document and print the finished form.
Sole Source/Sole Acceptable Brand Documentation Form
The following link leads directly to the Sole Source/Sole Acceptable Brand Documentation Form
Sole Source/Sole Acceptable Brand Documentation Form [PDF Interactive]
How to Order Stationery and Business Cards
You can order stationery for departments as well as business cards directly through the Alphagraphics web site. After an order is placed, Alphagraphics generates an email to the Purchasing Department confirming the order and a chargeback to the ordering department. A PeopleSoft speed type will be processed.
Generic stationery, carrying only the university name, or 3 x 4 labels with the UMass Dartmouth address, are ordered by calling Receiving at x8111.
Pricing (for quantities of 500):
Watermark Letterhead............................$55
#20 lb. white letterhead...........................$43.50
Business cards........................................$37
Watermark #10 envelopes.....................$71.55
White #10 envelopes..............................$60.29
White #10 window envelopes................$61.50
University 3 x 4 labels.............................$25
Questions regarding stationery and card design should be directed to Mike Mahoney, Publications Department, x8013 or mmahoney@umassd.edu. Publications must approve any changes to the standard design prior to printing.
Other questions regarding chargebacks or stationery are handled by Louise Boudreau, x8052 or lboudreau@umassd.edu.
How to order on the Alphagraphics site
Go to:
http://www.newbedford183.alphagraphics.com/
If you are logging in for the first time, use the following:
User ID: umassd (not case sensitive)
Password: 377
You will subsequently be asked for another ID. Use your UMass Dartmouth email address, i.e., jdoe@umassd.edu. For the password, again use 377. Other sections will ask you for typical information, i.e., name, department.
On the shopping cart screen, you will have to enter the SPEED type in the "cost center" field.
Note
- Before submitting, review your request carefully, paying special attention to spelling, grammar, etc. The person requesting is responsible for jobs submitted with errors, and charges cannot be waived.
- If you use capital letters, the job will be printed with capital letters.
- If the text cannot fit on one line, use two or more where available.
- Be sure to include the email and/or web site information you want listed.
Last Updated On: 5/2/08
