Faculty Guidelines for Wait Listing a Class

• Students have the option of selecting the Waitlist for a closed class. 
• Students should monitor their Waitlist status in COIN. A green check signifies enrollment in a class.  A yellow triangle indicates Waitlist standing.
• Once on the Waitlist, students will have the option of “swapping out” a course for which they are already enrolled, if a space becomes available in the Waitlisted class.
• A spot on a Waitlist does not guarantee enrollment in the course.
• Service Indicators/Holds will prevent automatic enrollment from the Waitlist into a course.
• Enrollment in Waitlisted courses occurs every evening.
• Additional details are available on the COIN Student Website.

• If a slot becomes available in a class that has a Waitlist, the system LOCKS the slot. Students are prevented from enrolling in that class, which will have a status of “Waitlisted” or “Closed”.
• When the Waitlist process runs, COIN attempts to enroll the next student on the Waitlist into the new opening.
• If the next student on the Waitlist is eligible, enrollment takes place; the course status remains “Closed” (because the spot was filled with the first Waitlisted student).
• If the first student on the Waitlist is not eligible, enrollment will not take place. COIN will proceed to enroll the next student on the Waitlist.
• If no students on the Waitlist are eligible, the course status will change to “Open”. The next eligible student who selects the course will be enrolled and the course will close again.
• If the first student on the Waitlist is not eligible, enrollment will not take place. COIN will proceed to enroll the next student on the Waitlist.
• If no students on the Waitlist are eligible, the course status will change to “Open”. The next eligible student who selects the course will be enrolled and the course will close again.
• Ineligible students are not removed from the Waitlist. It will seem that COIN is “skipping” students on the Waitlist since their name remains.
• A student who is automatically enrolled into a space from the Waitlist will receive a confirmation e-mail.

There are several reasons why a student may not be eligible to be enrolled in a class s/he waitlisted:

• Student has Holds/Service Indicators preventing enrollment.

• Time conflicts with another enrolled class.

• Student lacks pre- or co-requisite classes.

• Enrollment would exceed the student’s credit limit.

• Student is enrolled in another section of the same course and has not included “swapout” information on the Waitlist request.

• Waitlists remain in effect until September 1, 2011.

Faculty may view and/or print a list of Waitlisted students on their course rosters until the last day of the Add/Drop period. After this time, the Waitlist will be purged from the system.

• The COIN Waitlist functionality is an automatic and impartial method of determining which students enroll in a class by utilizing a “first come, first serve” queue initiated by the student.
• Faculty will see how many additional students are interested in a class.
• An accurate count can help decide whether to increase seats in an existing section or add a new one.
• Using the Emailing from Class Roster option, the faculty member can communicate directly to students on the Waitlist.

Further questions may be directed to

• The Registrar’s Office at x8615, or by emailing Registrar@umassd.edu; or
• The University Enrollment Center at x8857 or x8866, or by emailing uec@umassd.edu.