Handbooks and Guides

On-Campus Employment Supervisor Handbook

Employment Guide for International Students

• Job Level Qualifications for Student Positions
  • Level 1 - Entry level, no experience needed.  Requires direct supervision.
  • Level 2 - Previous experience or knowledge needed. Can work with moderate supervision.
  • Level 3 - Proficiency, specialized knowledge or experience needed. Can work independently with little supervision.
  • Level 4 - Demands highly specialized skill and/or knowledge. Can work independently with little supervision.

• Recommended Pay Scales
• • Federal Work Study and non-work study
    • Level 1 - $8.00 - $9.00
    • Level 2 - $8.25 - $9.75
    • Level 3 - $8.50 - $9.50
    • Level 4 - $8.75 - $12.00   

• • Technical/specialized skills 
    
    • Level 5 - $11.50 - $14.00 
    • Level 6 - $14.00 - $16.50 
    • Level 7 - $16.50 - $19.00 
    • Level 8 - $19.00 - $21.50

Federal Work Study Academic Year Earnings Chart

                                                       Hours to Work Per Week Based on FWS Work Award 

Policies and Procedures

• Hours Restrictions
  
  Students may not be expected to work during class time.
  
  The number of hours a student may work in a Federal Work Study position are limited by the size of their award.  No student may work more than 8 hours per day or 20 hours per week when school is in session. When school is not in session students can work a maximum of 8 hours per day and 40 hours per week. Since the federal labor laws require that a student be paid time and a half for overtime, which University policy prohibits, UMD strictly adheres to this 8 hours per day and 40 hours per week policy.
  
  Students are paid only for actual hours worked.  They will not be paid for holiday, sick time, snow days, meal time or travel time.
  
  Pursuant to Department of Homeland Security regulations international students may not work more than 20 hours a week when school is in session.  There are no exceptions. An international student may work on campus full-time when school is not in session.
  
  
• International students and stipend versus hourly wage
  
  As stated above, international students are limited to working 8 hours per day or 20 hours per week on campus while school is in session.  When school is not in session a maximum of 8 hours per day or 40 hours per week is allowed.  This includes both positions paid on an hourly basis and those paid with a stipend.  There should be no misperception that a stipend based position, because it is not based on an hourly wage, does not have hours attached to it. A stipend is payment for work performed.

• Who is eligible to work?
  

Hiring Students

• Training Checklist for New Student Employees
  
  The success of a new staff member depends on how well they are trained.  With this in mind the following checklist is designed to help you better train your new student employees.  Please feel free to add, delete, or adjust this checklist to meet the needs of your department, office, or lab.

Jobs Listing

• Public search allows students to search for a job on-line.
• Supervisor administrative tool allows student employee supervisors to add new jobs and edit, delete and deactivate existing listings. Follow the screen prompts to register if you have not already done so. A UMass/Dartmouth email address and password is needed in order to access this tool.

Deadlines

Sunday, September 1, 2013 - Fall Federal Work-Study begins.

Tuesday, May 6, 2014 - Spring Federal Work-Study ends.

October 1, 2013 - Students who have not submitted a FWS Hiring Form or defered their FWS Award to the spring 2014 semester by this October 1, 2013 deadline will have their entire Federal Work-Study award canceled.  FWS Hiring Forms are available at the Financial Aid Office.  FWS Deferment and Cancellation Forms can be downloaded from the Student Employment FORMS webpage.