Automating Unapproved Time Reports

The university requires supervisors to approve time for their staff in HRDirect on a weekly basis. If these approvals do not happen in HRDirect in a timely manner, the system will “batch approve” the time to ensure that it meets payroll processing deadlines. Since the “batch approved” time was not affirmatively approved by a supervisor, it must be verified for accuracy. This post review process has been a manual, paper-based effort which resulted in the inefficient use of university resources.

To improve efficiencies, the university system has implemented an automated system for post review and approval of unapproved time. This will replace the manual paper process that has been previously used.

As of July 27th you will no longer receive paper reports via interoffice mail from Human Resources. You will receive an email notice from with a link to the Summit Reporting System. This will provide supervisors with an opportunity to review and approve online. By confirming the time in the Summit dashboard, you acknowledge that you reviewed the time.  Click here for a job aid to help with the steps of confirming time in Summit.

Ideally, time should be approved in HR Direct by noon every Monday. Otherwise, it will appear in Summit and will require action. If unapproved time still exists after 2 pay periods, an escalation email will be sent to the supervisor’s manager for awareness. Notifications will continue to be sent until the time has been confirmed.

Questions about confirming time in Summit can be directed to:

  • Lauren Ferrari, HR Data Assistant at x8049 or
  • Jayne Weingard, Coordinator of Business Processes at x8082 or
  • Kimberley Pennock, Director of HRIS at x8073 or


NOTE: TIAA-CREF's phone number was misprinted on some documentation.  Their correct phone number is 800.842.2252.

A series of communications containing detailed information about the changes to the University’s 403(b) plans is being be sent directly to faculty and staff.  In addition, group educational seminars and individual meetings will be scheduled to further explain the plan changes and to offer counseling on retirement planning. Fidelity has committed to provide the University all necessary resources to achieve a high level of success and satisfaction with the plan changes.

Questions regarding the transition can be directed to the President's office at 774-455-7150 or

W-2 Forms

Forms are available online through Self-Service in HR Direct.  Navigate to:  Self Service —> Payroll and Compensation —> View W-2/W-2c Forms.  As a security measure, you will need to enter the last 4 digits of your social security number before the system will grant you access to your form.  The online forms are legal documents and can be used to file taxes.

For an explanation of the different codes used on the W-2 please download our 2015 W-2 Informative Guide‌.

New EAP Provider

We are pleased to announce that ComPsych® is the university’s new provider of Employee Assistance Programs (EAP) and GuidanceResources® services effective January 4, 2016. Your GuidanceResources benefits will give you and your dependents confidential support, resources and information for personal and work-life issues. These services are provided to you free of charge. <Read More>

Massachusetts Sick Leave Law effective July 1, 2015 for temporary, non-benefited employees.

Click here to see the UMass Dartmouth Earned sick time notice or Frequently Asked Questions.
Click here to see your rights under the Mass Sick Leave Law.
Click here ‌to see the Attorney General's rulings.

UMass Extras!

Save money on products and services for auto and home, travel, insurance, electronics, entertainment, wireless phones and more! 

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Payroll Processing

Forms that are received in Human Resources by payday WILL BE GUARANTEED to be processed for the following paycheck.  This creates a consistent schedule and conveys a clearly defined expectation to the campus of when payments will be processed.