College policy should provide that:
- Personnel files are to be maintained with the Dean of the College in a secure location.
- Administrative files are to be locked.
- The Dean or his/her designee must be present when a person is reviewing his/her personnel file.
Faculty are encouraged to review their personnel files at least once a year and they should initial new materials placed into their file.
For description of materials to be placed in the personnel file, please see the section of contract renewal and tenure dossiers detailing files’ organization.