The SAIL Office has many forms that Students and Organizations will need on a regular basis. Many of these forms are available online in pdf format. Student Organizations can also obtain hard copies of most forms by visiting the front desk of the SAIL Office on the second floor of the Campus Center.
These forms are mandatory and enforced by the Student Activities, Involvement & Leadership Office. If your organization is planning an event, make sure you are filling out the proper paperwork in order for your event to be approved by our office. These forms must be passed into the SAIL Office to complete the process of planning your event. If you have any questions, please see a SAIL Office staff member, or call x8127 for more information.
Forms are in alphabetical order; descriptions follow. If you have any questions about how these forms are used or which forms you might need for an event, please stop by the office so we can assist you!
- Account Request Form (PDF)
New Organizations need to fill out this form and submit it to Barbara Costa in order to obtain an account
- Advisor Handbook (PDF)
Use this as a resource to advise your student group.
- Channel 80 Event Slide Template / Channel 80 News Slide Template (PPT)
A template for advertising on UmassD's Channel 80.1, fill it out and submit it to SAIL@umassd.edu with the dates of the event.
- Creating a New Student Group (PDF)
This form is the first step in creating a new student organization.
- Dance Policy (PDF)
- Election Format (PDF)
This form gives information on how elections should be conducted.
- Fax cover sheet (PDF)
Use this sheet as the cover sheet for any faxes your organization sends through the SAIL Office.
- Fundraising/Raffle report form (PDF)
This must be submitted before the fundraiser occurs! Fill out and return to the SAIL Office.
- How Student Organization Funding Works (PDF)
This form explains of student organizations can obtain funding.
- Monthly financial report (PDF)
It's very important that your RSO fills out these forms every month. Failure to do so will result in your accounts being frozen.
- Performance contract (PDF)
This form must be completed for any paid or non-paid performer. This form needs to be submitted to the SAIL Office prior to the performance for approval, along with any accompaning materials from the performer or agent.
- Posting Policy (PDF)
Review the Posting Policy for the entire Campus Center - know this information so your advertisements are not removed!
- Program planning timeline (PDF)
Use this guide to help plan on campus programs with 5 weeks planning time to make sure your event is a hit!
- Purchase order request form (PDF)
To purchase items or services with your RSO, complete a Purchase Order Request and submit it to the SAIL Office.
- Raffle and Give-away Form (PDF)
This form needs to be completed whenever an organization gives out a raffle prize or other give-away item.
- Risk and Release Form (PDF)
Every member of the activity, including organization members and officers, must fill out and return a copy of this form to the organization before the trip. The organization must submit all copies to the SAIL Office before the trip.
- Sample constitution (PDF)
If you are starting a new club or organization, this sample constitution will help you write your own!
- SGMSguide for first time users (PDF)
A simple guide for first time users of the Student Group Management System.
- SORG Handbook (PDF)
The Student Organization handbook.
- Student events policy (PDF)
- Transportation in personal cars form (PDF)
This form must be filled out to use a personal car for transportation for a school trip.
- Trip registration form (PDF)
This must be submitted before the trip occurs. This is not a sign-up form for trip members, but instead a record and approval form for the SAIL Office.
- University Hazing Policy Form (PDF)
All student organizations must complete this form and submit it to their SOS Liason.
- Vendor form (DOC)
The Vendor Information Form must be filled out by any vendor that is not currently in the UMD database. A vendor is the company or individuals to whom mayment must be made. No check can be cut unless this infomation is on file. A W-9 must be filled out with almost every purchase. A downloadable version of this form will be available soon; in the meantime, please come by the office to get one. There are some exceptions to needing the W-9, so please see our office if you have any questions.
- W-9 tax form (PDF)
A W-9 form must be filled out with almost every purchase.