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Pre-Hearing Conference Procedures

V. Pre-Hearing Conference Procedures  

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At the prehearing conference, the student has the opportunity to discuss the incident, review any reports regarding the matter, and review their options for a hearing. A student’s failure to attend the prehearing conference, without prior notice to the hearing officer or a legitimate medical or other emergency, may result in a decision being made regarding the alleged violations in the student’s absence. If the student wishes to take responsibility for the alleged violation(s), the student is able to resolve the incident with the Pre-Hearing Conference Facilitator overseeing the prehearing conference. The Pre-Hearing Conference Facilitator may make a decision based exclusively on the student’s statement at the prehearing conference and the written report. If the student accepts sanctions decided with the Pre-Hearing Conference Facilitator at the prehearing conference, the outcome of the pre-hearing conference is an agreement and may not be appealed. If a sanction of Suspension or Dismissal from the University is a possible outcome of a pre-hearing, or if the student does not take responsibility for the violation(s), s/he would select either an Administrative or Conduct Board Hearing. The student may request that the hearing officer schedule a hearing no sooner than five (5) academic days from the date of the preliminary meeting and may choose to have the matter heard by one administrator or a Conduct Hearing Board consisting of one faculty or staff member and two students. Please note: faculty members of the Conduct Hearing Board are approved by the Faculty Senate and student members are approved by the Student Senate. By resolving the matter by an administrative hearing or Conduct Board Hearing the student shall be entitled to the following: 1) Notification of the time and place of the hearing. 2) An electronic statement of the charge(s) of sufficient particularity to enable the student to prepare a defense. 3) Knowledge of the incident report or complaint from which the charges are derived. The identity of the reporting party and the substance of the complaint must be made known to the accused to enable him/her to prepare a defense against the charge(s). EXCEPTION: Where bona fide concern exists that disclosure of the name(s) will subject the complainant(s) to actual harm or the threat of harm, the University may withhold the name(s) of the complainant(s) in this notification.

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