Philosophy

The Residential Education program promotes a living-learning philosophy that encompasses community living in an educational and cultural setting. Community living fosters personal growth and development.  The residential life philosophy at UMass Dartmouth incorporates the following concepts:

• A safe and comfortable environment where students are held accountable for their behavior and actions
• Diversity and inclusion
• Community living
• Student development

All students are responsible for obtaining, reading, understanding and following the regulations governing personal conduct and policies for the University as set forth in the UMass Dartmouth Student Handbook, which can be accessed on the Housing website.

Student conduct that violates community standards and policies may result in administrative and/or disciplinary action and the imposing of sanctions as authorized and detailed in the Housing Contract Terms and Conditions and/or in the UMass Dartmouth Student Judicial Policies and Procedures located under Student Rights and Responsibilities in the Student Handbook.  Any damages occurring in a residential area where the responsible individual(s) cannot be identified will be assessed to the community and all members of that residential area will be held responsible and fiscally accountable. 

All Residents are expected to be responsible members of both the residential and campus community; be respectful of others rights and privacy and the diversity others bring to the richness of the campus; act and speak with civility; honor and follow the rules and policies of UMass Dartmouth community; assist in the safety and security of the residential community and contribute to the overall positive living and neighborhood community environment that will provide a positive living/learning experience for all campus residents.

Housing & Residential Education Staff
Housing & Residential Education staff members are available to offer assistance and service to students. Students are encouraged to become acquainted with the following staff members:

Director
The Director of Housing and Residential Education is ultimately responsible for the overall operation of the department. The Director supervises the Associate Director of Residential Education, and Assistant Director of Housing & Administrative Services. The Director’s office is located in Oak Glen on the first floor.

Associate Director
The Associate Director(s) oversees the budgetary and Residential Education component of the Housing department, supervises and provides leadership to the Assistant Director(s), Coordinator of Community Standards and office managers. The Associate Director's office is located on the first floor of Oak Glen Hall in the Residential Education Office.

Assistant Director of Residential Education
There are two Assistant Directors of Residential Education. The Assistant Directors act as the direct supervisors to all professional and paraprofessional live-in staff. This includes Resident Directors (RD’s), Resident Assistants (RA’s), Senior Resident Assistants (SRA’s), and student employees. Community Development through programming and implementing strategic initiatives is the focus of the Assistant Director. The Assistant Directors offices are located in Oak Glen on the first floor within the Residential Life Office.

Resident Directors
Resident Directors are professional full time, live-in staff members. RDs are responsible for supervision of the RA staff, acting as a resource for students in such areas as campus information, counseling, University and residence hall policies and procedures, and developing activities and events. Resident Directors develop and manage the community to which they are assigned. The Resident Director maintains office hours and is available to residents for consultation or assistance as needed. An RD is on duty 24 hours a day and 7 days a week.

Resident Assistants (RAs) and Senior Resident Assistant (SRA’s)
Resident Assistants and Senior Resident Assistants are paraprofessional staff assigned to a particular apartment, house or floor and live with the students of that area. Major responsibilities of the RA position include: (1) getting to know each person in the area, (2) serving as a resource agent for the many questions that arise, (3) helping students find ways of fulfilling goals that match their particular needs and interests, (4) familiarizing students with University regulations and helping them maintain an environment conducive to learning, and (5) assisting in referring students to various campus offices which can be of assistance with their academic and social pursuits (6) responding to residents in need and providing support in crisis (7) providing desk coverage for the hall while on duty, signing in guest, and checking student baggage in an effort to increase and uphold of community standards.. The RAs are strategically located to respond to student needs. RAs are also responsible for planning activities that are of social, educational, and cultural interest to students in their living area. Your RA is able to provide you with information, refer you to professional staff on campus, and discuss things with you when you need to make decisions.

Senior Resident Assistants have additional administrative responsibilities and are an excellent resource. SRAs are assigned to a residential area and serve as an informational resource regarding University policies, procedures, and programs.   In addition to performing the Resident Assistant duties as described above, SRAs assist the Resident Director and the Office of Housing and Residential Life by implementing programs, and participating in recruitment, selection, and training of new staff.

Desk Attendants
Desk Attendants are students hired and trained to work at the front desks located in the residence halls and each apartment center office. Desk Attendant responsibilities include: greeting individuals as they enter the lobby, signing in guest to the hall, answering questions, and enforcing the guest and other campus policies to help ensure a secure community. Desk Attendants are also trained to check student baggage as they enter the hall in an effort to increase and uphold our community standards. Desk Attendants are expected to provide quality customer service. Concerns or compliments regarding the Desk Attendants should be addressed to their direct supervisor, the Resident Director of that building. Hours of operation for each desk area are posted at the front desk of each building.

Safety and Security in On-Campus Housing
In the event of an emergency, call Public Safety at 508.999.9191.
UMass Dartmouth and the Office of Housing and Residential Education do not accept responsibility for loss, theft, or damage to personal property. The best protection against personal property loss is a locked door. It is strongly recommended that each student obtain and provide insurance coverage for all personal property. It is possible that your family’s current homeowner’s or rental insurance policy provides you coverage in your campus residence. Residents are advised against keeping large sums of money and other valuables in their rooms. Students should report any theft directly to Public Safety. Please contact the Office of Housing & Residential Education at 508-999-8140 if you are interested in obtaining information regarding personal property insurance.

Issues of safety and security are of primary importance to the staff and residents of on-campus housing. Intrusion by uninvited persons can be a source of problems to residents. In an effort to protect residents and to guard against theft or intrusion, efforts are made to keep the residence halls locked and these areas are monitored 24 hours a day. All individuals entering or exiting any building must do so via designated entrances/exits except during emergencies. Residents should carry their UMass Pass card at all times. ID must be shown upon request to gain entry to any residence hall during hours when the building desk is staffed.

Students in the residence halls receive an access card (UMass Pass) and keys to the building and room to which they are assigned. Access cards permit building entry through designated main entrances only.

It is each resident’s responsibility to keep their room locked at all times and to also not allow others to enter with them (tailgate) through the exterior entrances to their building. Cards and keys may not be loaned to anyone for any reason. When seeking access to any other residence hall, residents are considered visitors and must comply with the requirement to enter via the designated main entrance/exit. All other exit doors are alarmed for emergency use only.  

The Office of Housing & Residential Education (HRE)
The Office of Housing and Residential Education (HRE) is a department within Student Affairs. The Central Office is located in Oak Glen on the first floor and is open Monday through Friday from 8:00am-5:00pm.  Students seeking information or who have inquiries pertaining to Housing and Residential Education should stop by the Central Housing Office or call (508) 999-8140, or consult the website for all information related to housing operations and services at: housing.umassd.edu.

The Residential Education Office is located in Oak Glen on the first floor and includes offices for Associate Director and the Assistant Directors for Residential Education, and an Administrative Assistant.

During normal business hours, if assistance is needed and a Resident Assistant (RA) is not available, residents should contact the Central Office in Oak Glen by calling 508.999.8140. After 5:00 p.m. residents should seek assistance first by contacting the RAs in their area. If the resident is not able to reach an RA they should contact public safety who will contact the Resident Director on Duty. Residential Life staff members are on duty each weekday evening from 7:00 p.m. - 8:00 a.m. the following day. On the weekends, staff members are on-duty throughout the day. The “on-duty” staff member can be reached by calling the telephone number posted at the front desk of each hall. Public Safety can be contacted in the event of an emergency at 508-999-9191 (x9191 on campus) or for regular business call 508-999-8107.

Housing Policies and General Provisions of Occupancy

Air Conditioners
Air conditioning units are not permitted for use in student rooms and/or apartments. Limited exception is made for health related concerns documented by a medical professional and pre-approved through ADA accommodation.  For additional information, refer to:  http://www.umassd.edu/housing/adareasonableacc.pdf

Alcohol Policy
Refer to the student handbook section titled Alcohol & Drug Policy at:  http://www.umassd.edu/studenthandbook/studentrights/alcoholpolicy.cfm for complete alcohol policy information.

All first year halls remain dry-no alcohol allowed to any undergraduate residents at anytime regardless of age. The only exception to this policy exists in Elmwood Hall where we also house transfer students. Only transfer students who are 21plus and who reside in the transfer community within the hall are permitted to possess or consume alcohol.

Pine Dale and Oak Glen Halls-These are the only two halls in upperclass housing where residents may have roommates who share a bedroom. Reflective of life outside of campus, residents in this situation may have alcohol if they are of age, and may not have it if they are under the drinking age. When a bedroom had residents of both types, the resident of legal drinking age may consume alcohol as long as it is not in the presence of the underage resident. This is due to the policy still in place that cites “in the presence of” alcohol as a violation of policy. The of age resident may be in possession of alcohol in the room, stored in a cabinet or refrigerator unit.

Alcohol in apartment-when of age residents live in the same apartment with underage residents the same rule applies as with Pine Dale and Oak Glen Halls.

Residential students and their guests who are 21plus are permitted to have open containers of alcoholic beverages in their bedrooms. Residential students and their guest may only store, possess and consume alcoholic beverages in the common area of their apartment if all roommates are 21plus. No student is permitted to have an open container of alcohol in any of the hallways, stairwells, lobbies, common areas including multipurpose or activity rooms or anywhere outside of the buildings.

Residents and their guests are prohibited from engaging in activities that encourage high-risk drinking. This includes the use beer funnels, ice luges, taps or similar devices with the purposes of increasing the amount or speed of alcohol consumed. Additionally, the creation or playing of games that encourage the drinking of alcohol is prohibited. Such games include beer pong and Beirut and are violations of the alcohol policy regardless if alcohol is present in or around the cups.

Antennas
Due to potential hazards from electrical storms, antennas or wires may not extend outside rooms or doors. 

Bag Checks
To help ensure the safety and security of our residence halls, all resident students and their guests are subject to bag checks by Desk Attendants, Resident Assistants, Public Safety Officers or any other official UMass Dartmouth designee, upon entrance to the residential facilities. The Residential Education Staff etc., working the desk will do bag checks as students enter our residential communities. The word bag will be defined as any item used to carry something including but not limited to a large oversized purses, backpack, duffle bag, and laundry basket/bag. Failure to open a bag for a member of the Residential Education staff, or University Official will result in that item (bag) not being allowed in the community for the safety of all involved. Students or guests who refuse to comply with this policy will be turned away from the building and may face judicial action.

Balconies
Roberts and Chestnut Halls have balconies located in the common areas of each house/room. Balconies will remain locked and at no time should students occupy these areas. Failure to comply will result in documentation.

Behavioral Contracts
The Office of Housing and Residential Education reserve the right to require resident students to sign and comply with a behavioral contract as a condition of their continued ability to live in residential facilities. These contracts may include clauses requiring the student to sign Consent to Disclose Form, meet regularly with staff from the Counseling Center, Academic Advising, Heath Office, Judicial Affairs, or Housing Office, etc.  Behavioral contracts will be developed by the Resident Director and Associate/Assistant Director of Housing and Residential Education for the student in question.  Failure to follow-through with the contract once it has been signed may result in the student’s housing contract being terminated without a refund.

Bicycles and Motor Bikes in the Residential Areas
At no time may a bicycle be stored in any common area of the hall where the student resides and where all students have access. Any bicycles found stored in stairwells, etc. will be removed and the Office of Housing and Residential Education will not be responsible for the loss of the item.

Traditional Residence Halls: Bicycles may be stored student bedrooms.

Cedar Dell and the Woodland Communities: Bicycles may be stored in apartment living rooms if all roommates agree that the bike is not in the way of everyday living. Bicycles may also be stored student bedrooms.

Bicycles may not be hung on walls or ceilings within any residential facility. Bicycles locked in non-designated locations will be removed and disposed of by violation of this policy. Bicycles need to be removed at the end of the academic year. Bicycles not removed will be considered abandoned and will be disposed.

All motor vehicles (including motorcycles and motorized scooters) may only be parked in parking lots. Fuel and fuel storage tanks are not permitted in the residence hall for any reason.

Cable Television
A number of Cable TV channels are provided free to students in the residence hall rooms and apartments. Due to the terms of the cable contract, potential for damage to the system, and possible loss of signal, it is illegal to split the cable signal from point of origin at each location. Any evidence of illegal cable splitting may be subject to administrative and/or disciplinary action. The remote hookup of a cable signal is prohibited.

Each room has its own cable hook up, which is supplied by Campus Tele-video. You must supply your own co-axial cable to use with a cable ready television. If you experience any difficulty with your cable TV, please contact the technical help line via ext 4000 and leave a message so someone from CITS can assist you.

The following is a listing of available channels:

2 WGBH-2 (PBS)
3 CN8
4 WBZ-4 (CBS)
5 WCVB-5 (ABC)
6 WLNE-6 (ABC)
7 WHDH-7 (NBC)
8 New England Cable News
9 Access K
10 WJAR-10 (NBC)
11 WLVI-56 (CW)
12 WPRI-12 (CBS)
13 WFXT-25 (FOX)
14 WSBK-38 (UPN)
15 WPXQ-69 (PAX )
16 WGBX-44 (PBS)
17 DCTV            18 DCTV
19 WSBE-36 (PBS)
20 Portuguese Channel
21 WLWC-28 (CW)
22 WNAC-64 (FOX)
23 WWDP-46
24 Disney Channel
25 Nickelodeon
26 ABC Family Channel
28 MTV
29 VH-1
30 FX
31 TBS
32 Home and Garden TV
33 TNT
34 E! Entertainment
35 USA Network
36 Lifetime
37 A&E
38 The Learning channel
39 Discovery Channel
40 RTPi
41 Fox News
42 CNN
43 CNN Headline News
44 CSPAN
45 CSPAN 2
46 CNBC
47 The Weather Channel
49 ESPN
50 ESPN 2
51 NESN
52 Fox Sports Net
53 Univision
54 Food Network
55 Spike TV
56 EWTN/BCTV/INSP/NJTV
57 Bravo
58 The History Channel
59 AMC
60 Cartoon Network
61 Comedy Central
62 Sci-Fi Channel
63 Animal Planet
64 TV Land
65 Outdoor Life
66 The Travel Channel
67 BET
68 GSN/Leased Access
69 The Golf Channel
70 HSN
71 QVC
73 HBO
74 HBO
75 HBO Signature
76 Cinemax
77 UMASS DARTMOUTH1
78 UMASS DARTMOUTH2
79 MTVu
95 Access Channel
96 MSNBC

Check-Out
When a student checks out of his/her room, the following steps must be completed:

• Schedule in advance a check-out appointment with your Resident Assistant/Resident Director
• Remove all personal belongings from the room (including common areas and hallways)
• Sweep/Vacuum the floor
• Take out all trash and place in trash receptacles located outside if buildings
• Return your room key, mailbox key, and elevator key (if applicable)
• Sign out on the Room Condition Report with your Resident Assistant/Resident Director. 
  

Students who move out of our residential facilities before the end of the academic year due to withdrawal, leave of absence, dismissals, or termination of the housing contract as well as students who leave at the end of the fall semester or at any point in the middle of their academic studies, are responsible for scheduling a check-out meeting with their RA/RD so that the housing office is officially aware they will not be returning and to avoid improper check-out fees and/or continued billing.  Students who choose to withdraw or take a leave of absence must complete the official University process, beginning at the Student Affairs Office on the second floor of the Campus Center; otherwise, students will be billed for housing for the entire academic year. Students who are notified over the Intersession that they are being academically dismissed from the University for the spring semester must notify the Central Housing Office immediately at 508.999.8140 to schedule an appointment to come back and officially check out and return their keys.  This process must be completed no later than 72 hours prior to the opening of the residence halls for the spring semester.  Failure to follow this policy may result in a fine for improper checkout procedures and for the use of the room as storage since the individual is technically not a student. 

Students moving out of their rooms as a result of a judicial hearing must comply with all judicial directives in terms of a departure time line and should work with their RD to facilitate this process. Personal belongings remaining in a room more than 48 hours after the student has been reassigned, withdraws, or at the end of the contract period, become property of the University and will be removed and disposed of by Housing staff. 

Cleaning Services and Equipment
Lobbies and multi-purpose areas are cleaned periodically during the week. Bathrooms within each wing are cleaned at least twice each week. The cleaning of student rooms is the responsibility of the students who reside there. This includes proper placement of refuse in the receptacles provided, bagging of all trash, and prompt removal of trash to a designated trash room or dumpster located outside the residence hall/apartment building.

In the Woodland and Cedar Dell Communities, students are responsible for cleaning their living quarters, including the bathrooms and common areas of their apartments.

Commercial Enterprises
Students may not run commercial activities or any ‘for profit’ activities from or in their campus residences.  Commercial entities may not solicit business within the residences. 

Common Area/Lounge Furniture
Each common area/lounge is furnished for the use of all residents of the floor/apt. These items are to stay in the common area/lounge area and should not be moved into student rooms. Removal of items for repair or replacement due to student misuse will result in billing to students for the cost of the furniture. Students may also be charged judicially. Replacement of damaged items is at the discretion of the Housing Department and will include replacement cost of the item(s), and/ or fees to cover purchasing, repair, associated labor, and administrative costs. 

Community Billing
Damage or loss of University property outside of the student room in common building areas or common outside grounds areas that cannot be directly billed to an individual(s), will be assessed and all residents of a suite, floor, house, apartment, building, or group of buildings/apartments will be billed a community damage fee.  In some instances there will be flat rates charged to each resident charged for extra cleaning and other services required to fix or clean the facility. 

Confiscation/Removal
The Office of Housing and Residential Education reserves the right to confiscate any item from a student room or apartment which is deemed prohibited, in violation of an UMass Dartmouth Housing policy, or can be considered dangerous to any student or community member’s safety or well-being. Any confiscated items will be tagged and documented with notification left for the student with the proper follow-up procedure guidelines. Students will be required to meet with their Residence Director immediately. Following a disciplinary hearing, students may claim their confiscated items provided they are immediately removed from the residence hall or apartment.  

During fire alarms and safety inspections, University officials may confiscate prohibited appliances or other prohibited/illegal items. Residents will be given a receipt for any item taken in this manner. 

Contract Obligation/Cancellation
A room and board contract is for the entire academic year (two semesters) and may not be cancelled unless a student:

• Officially withdraws, takes a leave of absence, transfers, or is officially approved for leave of absence from the University;
• Is released from the contract by the Office of Housing and Residential Life;
• Is dismissed by the Office of Housing and Residential Life or Judicial Affairs.

When a resident student wishes to withdraw from the University, he/she must go to the Office of the Registrar to initiate the withdrawal/leave of absence and contact the Office of Housing and Residential Life to terminate the housing contract. Refund rates are provided in the OHRL Housing Contract Terms and Conditions.

Students who request contract termination must submit their written request and required documentation (Please refer to:  http://www.umassd.edu/housing/life/contractreleaserequestform.pdf)  to the Director, Housing & Residential Education, UMass Dartmouth, 285 Old Westport Road, North Dartmouth, MA 02747 or via E-mail: housing@umassd.edu.The student may request termination of the contract and/or the University may terminate this contract if one or more of the following criteria are met and verifying documentation is provided:

a)     Withdrawal from the University

b)    Participation in an approved academic program which requires off-campus residency

c)     The existence of a documented, serious, medical problem which cannot be accommodated within the residence hall system

d)    Marriage after entering into the contract

e)     The student does not enroll and maintain a minimum of at least 12 credits each semester

f)     The student has an unpaid balance to the University and/or Housing on July 15 prior to the beginning of Fall Semester, or an outstanding balance due two weeks prior to the beginning of Spring semester

g)     The existence of severe financial hardship which cannot be alleviated by the Financial Aid Office

h)    The University deems it necessary to terminate a student's contract for violations of the UMass Dartmouth rules and regulations or other conduct that constitutes in any way a risk to the health, safety, or general well-being of the University Community.

No refund of housing fees will be given to individuals removed from the residence halls by the University for Disciplinary Reasons. A student withdrawing or withdrawn from the University must vacate his/her room within 48 hours of the date of withdrawal. Students who fail to vacate and complete a proper check-out will be subject to financial penalty and eviction. Personal property remaining in the residence hall after the term of this contract has expired shall become the property of the University. 

Damages/Vandalism
Resident students will be held financially responsible for any and all damage to, or loss of, University property within his/her room including any related sanctions, including remuneration associated with vandalism. In the case of multiple persons in a room and when individual responsibility cannot be determined, damage charges will be assessed to all room occupants on a basis determined by the University.  

Residents found responsible for deliberate vandalism or tampering with any life safety equipment (including fire alarm systems, smoke/heat detectors, pull stations, fire extinguishers) and building security equipment (including door locking hardware, door exit hardware, electronic door monitoring equipment including cameras or other safety equipment) will be charged for any repairs, municipal fines, and may be immediately dismissed from on campus housing. 

Decorations, Displays, and Hazardous Substances
Highly combustible materials used for decorations present a serious fire hazard. In order to prevent fires, the following safety standards are applicable:

• Flammable devices such as candles and incense burners are not allowed in student rooms.
• Wall surfaces and doors must be kept at least 25% clear of posters and decorations. Additionally, students are not permitted to apply paint or any other type of substance that could alter the walls at any time.
• Window surfaces should be kept 25% clear of all opaque material such as aluminum foil, posters, signs, etc.
• Hallway and exit lights must be on at all times.
• Materials may not be placed over exit signs, fire doors, or any electric light fixtures.
• Decorative Lights (ex: Christmas Lights) are prohibited in all inside and outside areas of residence halls/apartments.
• Displays and/or decorations of paper, dried vegetation, corrugated cardboard or light plastics, which cannot be effectively flame proofed, must be limited to outdoor use and must not be within 25 feet of a building.
• All electrical wiring used in setting up displays must have an insulated, heavy-duty, UL approved cord. No bare conductors may be used. All wiring should be properly supported with insulated tacks or other approved hangers.
• Decorations or displays that block or obstruct an exit, hallway, circuit breaker panel, fire hose cabinet, fire extinguisher, or fire alert box are prohibited.
• Flammable liquids may not be stored or used in student rooms or residential areas. Devices that produce smoke, fog, or similar substances are prohibited.
• No cloth, tapestry, papers, or other decorations may be placed to cover the ceiling or act as a canopy over any section of a room. Nothing may cover the ceiling, fire detector or lights. Cloth decorations and/or banners must meet fire resistance standards.
• Ovens, toasters and other sources of ignition should not be placed near curtains, posters, or other flammable materials.
• Firearms, ammunition, chemical explosives, fireworks and other lethal weapons are prohibited.
• No natural trees or boughs, hay, straw, and other flammable decorations may be brought into any University building. Artificial trees that are flame proofed may be used.
• Bathrooms must be clear of all decorations at all times. Personal items should not be stored in community bathrooms; as such items hinder personal safety and the thorough cleaning of bathrooms by custodial staff.
• Hallways must be kept clear and unobstructed at all times to facilitate quick exit from student rooms.
• Due to potential fire from overheating, ultraviolet (black) lights may not be used in University lighting fixtures.

Health and Safety inspections will be conducted periodically by Residence Life staff to ensure that health, fire, and safety regulations are maintained (see Health and Safety Inspections). The local fire chief or any authorized individual may inspect any room at any time.  

Definition of Residential Area
Residential areas shall be defined as all Residence Hall buildings, Cedar Dell and the Woodland Apartments and community areas; consisting of both interior and exterior portions of the buildings.    

Dining Services Information
The dining services program at UMass Dartmouth is based upon the belief that what, where, and how a person eats plays an important part in that individual’s well being.  In keeping with this philosophy, the dining service department’s goals are to provide wholesome and nutritious food, well prepared and served attractively in comfortable surroundings – in sufficient quantities and at reasonable costs.  Recognizing that taste preferences and eating habits vary extensively, selective menus are served regularly.  Numerous buffet-style meals are served throughout the year using seasonal, area or ethnic food, or in observance of holidays and special occasions.  UMass Dartmouth’s dining service personnel are sensitive to the needs and desires of the campus community.  Their aim is to respond accordingly. 

Menus & Portions

Menus are planned in advance for several weeks.  They originate in the Dining Director’s office and are reviewed by the Dining Committee.  Food items are placed on the menu according to their popularity, costs, production, and service methods, seasonal availability, nutritional values, etc.  Selections are offered in practically every menu category; for example, a choice of entrees, numerous vegetables, salads, desserts, and beverages.  Diners may take what they want when passing through the Resident Dining Hall cafeteria line. Unlimited portions are available for each entree in the Resident Dining Hall.  Sampling is encouraged, as a diner may desire a small portion of an unfamiliar item to try it.  There may be times when some items cannot be offered in unlimited quantities, but adequate substitutes are always available on such infrequent occasions. 

Ecology and Economics 

Today’s emphasis on conservatism of materials and energy and costs, has a direct relationship to your dining service program.  Some foodstuffs are not in abundant supply: costs of raw material and services continue to rise in a spiraling pattern.  Your help in combating these considerations is most welcome. 

You are encouraged to take what food you want to eat at each meal, but eat what you take.  Second portions are available for you in the Resident Dining Hall.  Food wasted at meal times and food taken from the dining hall result in higher operating costs and prices to students, as do mishandling and removal of equipment or failure to comply with the self-bussing policy.  In the interest of efficient service of good food, your cooperation in these matters will be productive and appreciated. Only those students who reside in the Cedar Dell or Woodland Community are not required to have a meal plan.

For further information concerning the resident dining plan and policies, or for answers to questions not covered in this document, please visit www.umassdfood.com.

Doors (Entrance and Fire/Emergency)
Doors must NOT be propped open or made so as to not latch or lock.   Entrances/exits and hallways must be kept clear of any obstacles impeding egress. This includes individual student room doors, common area doors, building entrance door and fire/emergency escape doors in all residence halls and apartments.  This creates potential personal safety dangers and life safety concerns and potential liability for the individual and the University. Violations may result in student’s housing contract being terminated, and/or other sanctions, including damage charges.  Emergency fire exits/stairwells must not be used except during emergencies.   Students incorrectly using these doors or tampering with them are subject to disciplinary action, including but not limited to dismissal from University housing. 

Drugs
The possession, use, cultivation, sale, or distribution of any controlled substance or related paraphernalia with drug residue is a violation of University Policy and the laws of the Commonwealth of Massachusetts.  When University personnel suspect illegal drug activity, search measures will be undertaken (refer to search procedures) to investigate such concerns. This includes, but is not limited to marijuana, marijuana plants, drug-related paraphernalia, and any/or controlled substances. Violation of the drug policy will result in disciplinary action. Students will receive sanctions that include mandatory education and fees, as well as the possibility of suspension from housing and/or the University. Students may also be subject to civil and criminal prosecution. For more information, please refer to the alcohol and drug policy section of this handbook. Please refer to the complete Alcohol and Drug policy at:  http://www.umassd.edu/studenthandbook/studentrights/alcoholpolicy.cfm.   

Early Arrivals
Early arrival accommodations in the fall are made on a case by case basis and only granted in extraordinary circumstances. A charge of $25 per day will be billed to the students account if approved to move in early.  Please note that moving in early is not always possible as our facilities are used in the summer and rooms may not be ready for occupancy.  The Office of Housing and Residential Life must be properly staffed if students are living in our residential facilities and staff may not be available prior to scheduled arrival dates.  All early arrival requests should be directed to and approved by the Associate Director, Residential Life or Assistant Director of Residential Life. 

Empty Rooms or Beds

Any student living in a room or apartment with one or more unoccupied bed(s) or room(s) should expect that the extra space may be filled by another student at any given time.  Co-ed housing is offered to students residing in the Woodland Commons only. Students who chose this option will be expected to fill all bedspaces at the time of room selection in order to be approved for co-ed housing. In the event that one of the roommates vacates the apartment at any time throughout the academic year the remaining roommates will have five (5) business days to select a new roommate and notify the Central Housing. In the event that a replacement is not found within the designated five business days housing reserves the right to reassign all remaining roommates to gender specific apartments.

Residents should not utilize the other rooms, furniture or bed space for the un-occupied space so that it will be available to any incoming student.  All empty spaces should be kept clean and accessible.

Electrical Appliances
Electrical appliances which are (1) UL listed; (2) equipped with thermostatic controls, and (3) rated at 1200 watts or less are permitted in the residence halls. It is necessary to limit the wattage and usage of certain appliances in student rooms because of the potential fire hazard, as the residence halls circuits are limited to 15 amperes. Whenever the total amperage on one circuit exceeds that figure, the fuse or circuit breaker is likely to turn off.

Continuous overloading creates excessive heat in the wiring, causing its insulation to deteriorate and increasing the possibility of fire. All electrical appliances and equipment should be unplugged before leaving your room for any vacation period.

Restricted Appliances
University fire safety and sanitation regulations prohibit the use of some types of appliances in student rooms even though they may be commonly found at home. Among the items not allowed for either storage or use are: open coil heaters, immersion coils for heating liquids, pottery warmers, deep-fat and French fryers, rotisseries, electric grills, ovens, hot plates, stoves, any type of exposed burner, large power tools, camping stoves, and charcoal grills. Students may store the following items in their rooms, providing that such equipment is used only in designated areas (laundry rooms/kitchenette areas) of the residence hall: irons, fry pans, electric skillets, small toaster type ovens and toasters. It is impossible to list all electrical appliances that are hazardous for use in the residence halls as a general guideline any appliance is prohibited if it is rated over 1200 watts or if it has an exposed heating element. Under all circumstances the user should exercise reasonable precautions and be present at all times during use. Appliances should be used in a manner prescribed by the manufacturer. Damage or injury resulting from the use of any appliance or equipment in the residence halls is the responsibility of the user.

Refrigerators
Refrigerators in student rooms must be no larger than 3.5 cubic feet, have amperage rating of 3 amps per hour or less, and be in safe electrical condition. For proper ventilation and sanitation, refrigerators should be placed on a stand. Refrigerators may remain plugged-in and operating during vacation and campus break periods. Periodic cleaning of both personal and apartment refrigerators is required for health and safety purposes.

Extension Cords/Power Strips
Extension cords should be used sparingly. UL listed, type “S” or “SJ” cords are the minimum size permitted. Extension cords, including telephone wires, may not be tacked down, placed under rugs, or used in places where pedestrian traffic can cause damage. Only authorized employees of the University or their agents may make any modifications of or additions to the existing wiring of a building. Power strips must be UL approved, rated no higher than 15 amps, and equipped with a built-in current breaker.

Microwave Ovens
Small microwave ovens that carry the “UL” seal of approval are permitted in common areas and student rooms.

Electric Blankets
Electric blankets are permitted for use in student rooms provided they are used according to the manufacturers’ instructions. Blankets should be unplugged when not in use.

Halogen Light Bulbs and Lamps
Halogen light bulbs and lamps are not permitted in any on-campus residence.

Spider Lamps

Due to increased reports of fire safety violations, spider lamps are not permitted in residence halls. Spider lamps have up to five light bulbs on one base.

Elevators

Elevators are available in each residence hall and in the Woodland Apartment Community. In the newer residence halls of Oak Glen, Pine Dale, and the Woodland Community they are available for everyday use by all residents. In the traditional residence halls, the elevators are reserved for facilities staff only, unless a resident need arises from injuries necessitating the use of an elevator for a temporary period. Elevator keys will be issued at the Housing Facilities Operations & Services Office located on the first floor of Oak Glen Hall for this purpose.  There are no elevators available in the Cedar Dell Community. Responsible use of the elevators is required of all residents. Misuse or vandalism of elevators may result in severe disciplinary sanctions and may result in the discontinued use for residents who are not disabled. 

Entry

When it is necessary for authorized University personnel or their agents to enter a student room when the occupant(s) is not present, entry will be made by two individuals if possible. The student will be notified of the entry and the reason for the entry upon their return. In all instances entry shall be made only for the purposes set forth.

1)    Under normal and non-emergency circumstances, no student room shall be entered without knocking. This is true whether the door is locked, unlocked or ajar.

2)    The University official will then identify him/herself as such and state the purpose for which he/she desires entry.

3)    The official will then request that the door be opened and/or that entry be permitted.

If after following this procedure the door is not opened or the official is refused entry, the official should:

1)     Knock again and re-identify him or /herself and restate the reason he/she desires entry.

2)     State his/her intention to enter through the use of his/her passkey if the door is not opened.

3)     Wait a sufficient amount of time to allow the occupant(s) to open the door. This sufficient amount of time should include the period a student might require to awake or clothe him or herself, or to rationally decide whether he/she wishes to voluntarily admit the official. Then, using a passkey, the University official may enter the room.

Facilities Maintenance

Housing Facilities Maintenance hours of operation are 7:00 AM to 6:00 PM, Monday through Friday, excluding University Holidays. 24-hour emergency maintenance is available to correct or repair situations involving student room safety or the ability to safely occupy the room. Students will need to notify the Resident Assistant (RA) or Resident Director (RD) on duty to activate the 24 hour emergency maintenance system. 

Students may submit their own work orders through the Famis system or they can communicate their concerns to their RA or RD. Students should use the following link to access the Famis work order system.  http://www1.umassd.edu/facilities/famis/

Work Order Requests will be addressed on a priority basis of safety/security, ability to occupy a room (water leaks, lack of heat, broken window glass, etc.), functionality (light bulbs, broken furniture) and convenience issues (drawers, closet doors, furniture moving, etc.).  Residents are not permitted to make their own repairs or install fixtures.  Students are not permitted to paint their room, bathroom, kitchen or any common areas in our residential facilities. Failure to follow this policy will result in an assessment of damage charges. 

Fire Safety & Evacuation

Each area of on-campus living meets Town of Dartmouth Code, as inspected by the Town of Dartmouth Fire Chief, University Officers, and State Building Inspector. It is a criminal offense to falsely sound an alarm.

Students apprehended sounding a false fire alarm or tampering with firefighting/ fire alert equipment are subject to dismissal from the residence halls, University, and/or prosecution from civil authorities.

Residence hall students have ready access to fire extinguishers in hallways. All fire alarms should be considered as an actual “real” fire, and the building must be evacuated immediately. Individuals are responsible for evacuating themselves from the building and should leave by the nearest and/or safest exit. Students should familiarize themselves with emergency exits.

If the situation permits, building staff will assist in the evacuation process and locking room doors as they leave. In case of fire, students should pull the nearest fire alarm and then call 508.999.9191 (Public Safety) when they have safely exited the building. Evacuate the building by the safest and nearest exit. If possible, be prepared to direct emergency personnel to the suspected cause. At no time should you put your safety in jeopardy. The following procedures should be followed:

• Close and lock your room door. Bring room keys with you.
• Leave the building in an orderly manner, through the safest and most immediate exit.
• Do not use elevators.
• Wear or carry clothing suitable for the weather and carry a towel for protection against smoke.
• Take a flashlight.
• Remain outside and at least fifty (50) feet away from the building until the signal to return is given                                    

A damage assessment may be levied against students for a fire occurring within an on-campus living area.  

Fireworks

Safety precautions, as well as State Law, prohibit the use or possession of fireworks, explosives, or any other substances that may injure, discomfort or disturb other individuals. Anyone caught in possession of/or using such materials is subject to dismissal from on-campus housing and/or the University. UMass Dartmouth reserves the right to turn such cases over to the civil authorities for prosecution.  

Firearms/Weapons/Dangerous Items
Firearms of any type (assembled or disassembled), ammunition, knives, machetes, javelins, martial arts devices, paintball guns, clubs, or any device which may be considered hazardous to the welfare of members of the residential community are strictly prohibited in residence areas.

Residents in possession of or using such items are subject to severe disciplinary action up to and including eviction from housing and/or dismissal from the University. The University also reserves the right to refer such cases to the civil authorities for criminal prosecution. Students enrolled in academic programs that require the use of artist’s tools are expected to store such items in an academic building or studio. In addition, students who belong to any on-campus clubs or organizations may not store related items considered firearms/weapons/dangerous items in any Residence Hall room, common space or areas surrounding the building.  

Guarantee of Housing

Students who have not occupied their room by the first academic day of classes each semester will lose their reservation for housing unless the Housing Office is notified in writing (housing@umassd.edu) of a request for a later arrival date and such arrangements have been made and approved by a Housing Official, prior to the first day of academic classes. 

Grills

Barbecue grills of any type “(excepting Sodexho units)” are prohibited throughout the first year, Oak Glen, Pine Dale and Woodland apartment areas. Grills provided by the University in the Cedar Dell Communities are the only grills approved for residential use on campus.  

In front of each Cedar Dell Community Center, there are three stand alone grills for this purpose.  Residents are responsible for the cleaning of the grills after each use including disposing of the charcoal (after it has cooled down) and any other materials associated with the cookout.

Guest Policy 

• Guest Sign-In Locations & Hours. In the lobby of each Residence Hall there is a front desk that is staffed every evening from 7 pm to 3:00am with a Desk Attendant.
• Guest Sign In Process. In order to ensure the safety and security of our students, it is necessary that we strictly enforce our guest sign in process. Every individual is required to present valid, picture identification to the Desk Attendant when they enter the building. This includes residents of the building. All non-resident guests, including residents of other buildings, must follow the guest sign in policy.
  
  All guests must stop at the front desk and sign-in to the resident sign-in system with the desk attendant on duty with the respective host. Each student of that respective building is allowed three (3) guests in his/her room at any one time. This number pertains to both on and off campus guests. Their host must escort them at all times while in the building.
• Guest Definitions, Identification and Numbers
  • General Definition. A guest is defined as any individual who is not currently assigned as a resident of that particular residence hall room/ suite.
  • University Resident students. When you enter your own building you are required to show your ID to the Desk Attendant on duty. Students who are visiting from another building will have to show and swipe their ID, sign in, and have a “host” from within the building to escort them and take responsibility for them. When you are in a residential room or apartment other than your own you are considered a guest.
  • University Non-Resident Students.
    Students must present their University ID at the desk, sign in, and have a host from within the building escort them and take responsibility for their actions.
  • Non-University guests. All non-University guests must present their valid picture identification at the desk, complete the guest sign-in process and have their host escort them and take responsibility for their actions. Valid picture  identification is limited to a drivers’ license, state identification card, military identification card, or a passport.
  • Guest Sign in Break Down (Per Area)
    • Traditional Halls (PD, OG, Quad) 3 guests (per resident of that room) in his/ her room at any one time. Total persons occupying space including residence of that space at one time can be 8 ( 6 guest 2 hosts)
    • Upper-class Areas (Woodland Commons and Cedar Dell) 3 guests per each resident of that apartment space (currently present). Maximum guest number is reflecting is the # of apartment bed spaces in your apartment; two (2) bedroom apartments - six (6) guests, four ( 4) bedroom apartments - twelve (12) guests, five (5) bedroom apartments - fifteen ( 15) guests, and six (6) bedrooms apartments - eighteen (18) guests—providing all residents of apartment are present.

 

Building	#   of Beds	#   of Guest	Total
PD, OG	2	6	8 (2 Hosts Included*)
OG	3	9	12 (3 Hosts Included*)
Quad	2	6	8 (2 Hosts Included*)
Quad	3	9	12 (3 Hosts Included*)
Quad	4	12	16 (4 Hosts Included*)
Woodlands	2	6	8 (2 Hosts included*)
Woodlands	4	12	16 (4 Hosts Included*)
Cedar Dell	5	15	20 (5 Hosts Included*)
Cedar Dell	6	18	24 (6 Hosts Included*)

* # of guests reflects the # of hosts present

 

• Age. Guests must be over the age of 16, with a valid ID. Special permission for guests under the age of 16 can only be obtained from the Resident Director of the building at least 48 hours in advance. The Resident Director may ask for parental/guardian
  permission and contact information so please be prepared and plan ahead. The guest under the age of 16 if approved must provide a valid ID. 
• Responsibility of Host. Hosts are ultimately responsible for the actions of their guests and we do hold the guest accountable for the Conduct Code and all University policies. Failure to follow the guest procedure or any University policy can result in a guest losing his or her privilege of visiting anyone on the University campus. All University students will be held to the standards set for behavior on campus and will be adjudicated with due process through the University disciplinary process for failure to follow policy and conduct unbecoming to a University of Massachusetts Dartmouth student.
• Guests and Alcohol. No guest is allowed to transport alcohol into any of the buildings, only a host (building resident), at least 21 years old, may bring alcohol into the building that alcohol is permitted. Please review the complete text of the alcohol policy in the Conduct code portion of this book. 

 

Harassment

Housing & Residential Education subscribes to the belief that individuals residing on or visiting the UMass Dartmouth residences must be secure in their person, and free from all forms of harassment, whether directed at issues of race, ethnic heritage, religious beliefs, sexual orientation, gender, disability or for any other reason. The HRE works cooperatively with other University departments that address issues of harassment, including the Office of Equal Opportunity/Diversity & Outreach. Any student who believes themselves to be the victim of any form of harassment should contact a member of the Residential Life staff for options of resolution.  Harassment is defined in the Student Handbook at:  http://www.umassd.edu/studenthandbook/studentrights/harasspolicy.cfm 

Health and Safety Inspections

As part of living in a community environment, residents are responsible for cooperatively maintaining the ‘public’ areas of their suite/room/apartment.   Health and Safety Inspections will occur at least once per semester by the Office of Housing and Residential Education Staff.  Notifications of the impending inspection will be posted at least 3 days prior to the date the inspection is to occur. 

These notifications will indicate a specific date(s) that the inspection may occur, but will not include specific times.  Every effort will be made to schedule these inspections during regular business hours, so as not to interfere with sleeping schedules.  During Health and Safety Inspections residents should expect at least 2 housing officials (either Resident Assistants or Resident Directors) to survey each room for: overly dirty rooms, lofted beds, prohibited furniture or items, combustible materials,  candles/incense, missing/broken windows and screens, hazardous appliances, firearms or weapons, overloaded electrical sockets, etc.  Any student room that has a violation will be documented for judicial action and the students can expect a follow-up inspection from either an RA or RD to ensure the violation has been addressed.  Individuals residing in areas that are determined to be in violation may be subject to cleaning bills and possible administrative and/or disciplinary action, including but not limited to a change in housing assignment or termination of the housing contract. The Health and Safety inspections include all living areas including bedrooms. Residents are responsible for removing trash/garbage from their room/apartment daily. Properly bagged trash must be placed in the trash containers provided in and around both areas. Trash may not be placed on the ground or on the porches.

Apartment residents can assist and prevent problems with pest infestations by storing food properly, cleaning spills and dishes, removing trash daily and maintaining general sanitation of the living area and keeping kitchen appliances and cabinets clean.    

Holiday Breaks

The Residence Halls are closed during Thanksgiving, Winter, and Spring breaks. Exceptions may be requested by international students, University athletes, University employees, students enrolled in intersession classes, and students with extenuating circumstances. Residents may stay in their hall/apartment during Thanksgiving recess and Spring Break. Students who desire to stay for any part of these, or other, breaks must complete an application for housing with their respective Resident Director.  Announcements will be sent via UMass Dartmouth Announce informing students of the stipulations of the application and their availability. Students must watch for publicity and follow request directions and deadlines to be considered for Break Housing.  Students must see their RD to apply for residency by completing an application for Break Housing, for each break period. If granted, an additional charge will be assessed for remaining on-campus during the break. There is no daily room rate.  Students approved to stay during these break periods are not allowed to have guests. Please direct all inquiries to 508-999-8995.  

Hookahs

The Office of Housing and Residential Education prohibits hookahs, bongs and similar smoking paraphernalia from being present in any capacity in the residence halls. Students found with hookahs will have the item confiscated and will be documented for a violation of the Housing Rules and Regulations and as such go through the student conduct process as necessary. Should you have any questions regarding this, please contact your resident assistant or resident director.

Intersession and Summer Housing

Housing will be available for resident students taking classes during the January Academic Intersession at an additional charge, which will be included in the application materials.  Housing will not be provided during the January Intersession period unless the student has a housing reservation for the Spring Semester.

Summer Housing is available to UMass Dartmouth students either working on campus or taking a class at University of Massachusetts Dartmouth ONLY.  Once the summer job or class ends, the student must move off campus for the remainder of the summer.  Applications for Summer Housing approval are available at the beginning of May from the Housing Main Office and your RD.  There is a charge for summer housing, which will be included in the application materials. 

Identification

All students entering any residential facility will be required to show official UMass Dartmouth identification in the form of a UMass Pass to the Desk Attendant, Resident Assistant, Resident Director, Public Safety Officer or other official UMass Dartmouth designee, upon entrance to the facility and whenever asked by a University official. 

Any student or guest that does not live in the residential facility to which they are attempting to enter must be signed in by their host at the front desk.  Failure to comply is considered a violation of UMass Dartmouth and Housing Policy and will result in documentation and judicial follow-up.  

Keys
Lost or stolen keys must be reported to the RD or Office of Housing and Residence Education immediately.  If a key is lost, stolen or purposely broken, the student to whom the lost, stolen or broken key was issued will be billed $75-$250 for changing the locks (depending on residence facility) and providing new keys for the room.   There is no charge to replace a key broken by normal wear and tear.  Duplication of University keys or possession of unauthorized keys is prohibited and is subject to disciplinary action.  All broken keys must be returned to a Housing Staff member as verification. Keys are assigned to individual students, student staff and full-time staff.  All parties are responsible for the use of their assigned key(s) and are not to ‘lend’ or ‘borrow’ keys for any reason. The use of keys for any improper or illegal use or to enter rooms without express permission (except as noted in, General Provisions) will result in disciplinary action.   

When the halls close for Winter Break, keys will be collected by Residence Life Staff. These keys will be returned when students return for the Spring semester. Failure to turn in a key at the end of the Fall Semester may result in a charge to the student's account.

Laundry Facilities
Laundry rooms are located within each building or apartment area.  The washers and are set to “run-free” and do not require coins to operate.  Students are not permitted to allow non-campus students or other off-campus persons to use the laundry facilities or machines at any time. Students should speak to their RD or RA immediately to report laundry machine issues. 

Living-Learning Communities and Specialty Housing

The Office of Housing and Residential Education is excited to offer four new Living Learning Communities for all first-year residential students this upcoming year. These new program initiatives are integral components of UMass Dartmouth's "Engaged Community" plan and overall commitment to student success.   A First-Year Living Learning Community is a residential clustering of students who share academic, social, and/or cultural interests. Students will participate in various group activities, such as interactions with faculty, service projects, field trips, and social events. These intentional communities will support the students' academic experiences, develop their leadership skills, and promote opportunities for connection and involvement at the University.

The four First-Year Living Learning Communities for the 2011-2012 academic year are:

• Cornerstone in Maple Ridge Residence Hall       for students enrolled in Engineering, Nursing, Honors, Navitas, Endeavor Scholars, and others interested in living with students from academic and achievement based programs
• Healthy Living in Roberts Residence Hall for students interested in living and learning about healthy lifestyles, including a shared interest in food science and nutrition, fitness, physical, emotional, and spiritual health (Quiet Housing and Substance Awareness Specialty Housing are also offered in sections of Roberts)
• Pop Culture­ in Chestnut Residence Hall for students interested in learning about and sharing their appreciation of the visual and performing arts, all forms of media, social networking, and campus and community-based art
• Reach Out in Elmwood Hall for students interested in living, learning, and engaging in community service opportunities, service-learning academic opportunities, and students interested in civic education (Transfer Students are also housed in Elmwood)

During their first year at the University of Massachusetts Dartmouth, students will experience many new challenges and opportunities. In order to ensure their success, the Office of Housing and Residential Education (HRE) has put forth a new residential programming curriculum to be proactive in assisting students with the many transitions ahead of them. While it is not realistic to prepare new students for every single situation they will face, the curriculum is based on research and student development theory, and makes a concerted effort to cover all bases.

Although we are focusing much energy into our first year halls, HRE's support for Living-learning communities is for all residential students at all college class levels. We offer upper class students Quiet, 21+ living areas, Honors housing, and Substance Awareness Specialty Housing. Specialty housing will be assigned on a priority basis of date of Housing Contract receipt by the Housing Office and will be provided on a space available basis.

We believe the intentional living learning communities along with the new residential curriculum will offer faculty and staff opportunities to become more involved with student life outside the classrooms. We will be collaborating with colleagues across campus to support this new academic initiative.

Lock Outs
when a student is locked out, they should first attempt to contact an RA in their building to be let in.  If they are unable to find an RA, they should seek out their Resident Director in their office.  If they are unable to locate their RD, they should contact the Office of Housing and Residential Life at extension 508-999-8140. 

At no time can a staff member of the facilities department let a student into their room.  Once an appropriate Residential Life Official makes contact with the student, they will be required to provide the UMass Pass as identification.  After official identification has been shown and the student has been let inside their room, the student must show their keys to avoid being billed for a lost or stolen key.  Students may be charged a lockout fee for multiple lockouts during a semester.  

Lofts

Personal lofts of any kind are not allowed in University residence areas. Students are also not permitted to bring cinder blocks into the residential facilities. 

Loss or Damage

The University assumes no responsibility or liability for the loss, theft of, or damage to, any personal property belonging to residents.  It is strongly recommended that students purchase personal property insurance if they are not covered by parent or guardian’s homeowners insurance.  For additional information regarding personal property insurance, contact the Office of Housing & Residential Life at 508-999-8140.  

Official Communication

• E-mail
  Student University E-mail accounts are the official means of communication from the University. Students are responsible for checking their University E-mail accounts for important Housing and University communications and announcements. Failure to read and respond to email on your UMass Dartmouth Account will not be cause for appeal or reconsideration.

• Telephone
  Residence hall telephone numbers are used by the University to contact students. Students are responsible for any calls and announcements addressed to them or sent as a ‘broadcast’ message over the phone system. Failure to pick-up telephone messages will not be cause for appeal or reconsideration.

• Mail
  Residence hall mailboxes are used by the University to contact students. Students are responsible for any correspondence addressed to them or sent as a mass mailing. Failure to pick-up correspondence will not be cause for appeal or reconsideration.
  

Student mailboxes are located in the lobby of each building. Students receive a personal mailbox number, and mailbox key or combination when they move in. Mail services personnel generally place incoming mail in mailboxes, Monday - Friday by 4:00 p.m.

If you receive a package or other item too large for the mailbox, a package slip will be placed in the mailbox or will be notified via phone message on your room phone voice mail or will be notified via email. Packages may be obtained at UMass Pass located in the student center. Arrangements for outgoing package pick-up or express mail may be made with on campus mail services, located in the basement of the Group VI academic building. Properly addressed items should include:

Student Name

Residence Hall/Apartment Name

Residence Box Number (Do not address mail to a P.O. Box Number)

UMass Dartmouth

285 Old Westport Road North Dartmouth, MA 02747

It is important to take safety measures with regard to your mailbox. It is advised that students not have cash mailed to them. When closing your box, spin the dial so that your combination is not easily identified. Lost or tampered mail should be reported to the OHRL.

 

Painting

The Housing Department makes every effort to repaint each building on a rotation schedule and spot-paint on an annual basis to cover any severe wall marks or unauthorized painting. Students are not authorized to paint any surface of University property. In the event a room is painted without proper authorization and/or materials, students will be held financially responsible for restoration.  

Parental/Guardian/Emergency Contact Notification

The Office of Housing and Residential Education reserves the right to contact the parent or emergency contact for any student involved in any incident within the residential facilities, if deemed necessary.  This includes instances which threaten the life, health and or safety of any individual student or others or which requires hospitalization or transport by ambulance. 

Permitted/Suggested Furnishings

Posters and other decorative items must not be attached to the walls so as to cause tack holes, tape marks, or other damage.  All damages assessed will be directed back to the residents. 

It is also recommended that students bring an electric power surge protector for their computer and other sensitive electronic equipment.  The maximum wattage allowed is 1200 watts for any and all electrical items: 

• Audio/Video equipment
• Computers
• Extension Cords (must be UL listed and be heavy duty with a ground wire and three-prong plug and outlet)
• Fans
• Hair Dryers
• Irons (preferably self-shut off)
• Lamps
• Microwaves (small)
• Refrigerators (small)
• Stereos
• Televisions
• Toasters and Toaster Ovens (only permitted in apartment kitchens)

Pets/Animals
University health and safety regulations prohibit the possession of animals, alive or dead (including laboratory specimens) in any campus residence. This also includes animals hunted for sport and/or recreation. In cases of violation, extermination procedures are automatically required by public health regulations, and deodorization procedures are necessary. In such cases, these operations will be performed at the responsible student’s expense. Exceptions to this policy may be made for fish that are kept in small water tanks. Residents are responsible for water damage caused by leakage from fish tanks. Due to structural concerns, all fish tanks are restricted to ten (10) gallons or less.  Please contact the Office of Housing & Residential Life directly for exception requests for service animals.  

Posting Policy

The Office of Housing and Residential Education must approve all posters and banners prior to posting. This includes the size, weight, physical material, and means of securing. The sponsoring organization must be listed on the materials. The Office of Housing and Residential Life reserve the right to control the content of publicity devices (alcohol, tobacco, and community standards) as well as language on the advertisements. The original flyer or banner must be stamped no less than 24 hours before posting. Any student group recognized by the University looking to advertise their events may post flyers, banners, etc., in the Residential facilities provided they follow the following guidelines:

1)    all advertisements must indicate the name and contact information of a designated member of the group

2)    All advertisements must be approved and officially stamped by the Office of Housing and Residential Education

3)    All approved and officially stamped advertisements must be brought to the Resident Directors of the facilities in question, for their approval of the location of the advertisements being posted.

4)    Posters should be no larger than 11’x17'. All posters should be placed in designated common space posting area in each all/community center.  Posters are not permitted in elevators, over fire doors, exit signs, or any electric light fixtures or switches, on doors or windows, on ceilings, or on floors.  No posters, handbills or other types of affixed notices may be posted on trees, light poles, sidewalks or other surfaces not deemed as a kiosk or bulletin board area.

5)    Banners can be up to 3’x6'. All horizontal banners are to be in the public posting spaces in each residential area, and are subject to approval by the Office of Housing and Residential Education. Posters and banners may remain up no more than two weeks prior to the organized event and must be removed by the posting organizations 24hrs after the event has taken place. For more information, see each Resident Director for available space in their assigned area.   

Prohibited Room or Apartment Furnishings and Items

Students should seek guidance from their RD regarding questions about furniture PRIOR to moving it in so that UMass Dartmouth can be sure it meets our fire safety standards.  If approved, an official note will be placed in the student’s file.  Failure to comply with these safety regulations will result in immediate confiscation and judicial consequences. 

The Office of Housing and Residential Education reserves the right to identify other items deemed unsafe or inappropriate at any time during the year to maintain the safety and security of the community, and required that students remove the items from the residential facilities. Listed below are a few items considered prohibited in all residential facilities. 

• Air conditioners
• Candles (with or without a wick)
• Fish tanks with more than a 10 gallon capacity
• Fog machines
• Futons
• Grills of any kind (electric, charcoal, gas, propane, hibachi, etc)
• Guns (including water guns, paintball guns, bb guns, plastic guns, etc)
• Halogen lamps
• Hookahs
• Hot plates
• Hunting devices
• Incense and burners
• Knives (other than those used for food preparation/consumption or academic classes)
• Liquid fuel of any kind
• Neon lights
• Open coil heating devices of any sort
• Personal mattresses
• Spider Lamps
• String, rope of other types of decorative lighting
• Tapestries, flags or any material used as a canopy
• Upholstered furniture
• Water beds 

Public Area Furniture

Public area or Common Room furniture must stay in the public areas of the residential facilities (lounges, TV rooms, multi-purpose rooms, etc.).  Living, kitchen, and dining room furniture must also remain in their designated spaces.  Students moving such furniture are subject to disciplinary action, as well as damage and/or replacement costs. 

 

Quiet Hours

The Office of Housing and Residential Education strives to create an environment where all residents may succeed academically through ample opportunity to study and sleep with minimal disturbance. In order to guarantee such an academic environment, quiet/study hours have been established.  Quiet/study hours are in effect Sunday through Thursday from 10:00 p.m.-8:00 a.m. the following morning. Quiet/Study hours on Friday and Saturday begin at 1:00 a.m.-10:00 a.m. the following morning. At all other times, courtesy hours are in effect. Additional quiet hour areas are designated in some residence halls. Hours are posted in the hall office area of each building. 

Quiet/Study hours are characterized by a standard which says all noise, however generated, should not be audible outside a person’s own room or apartment. All residents are expected to maintain consideration for others and to act with courtesy toward others at all times, with respect to noise. Stereos, radios, televisions, computers, and musical instruments should be played at reasonable times and at a volume that will not disturb other residents. At no time should speakers be directed so as to project sound outside of windows. All members of the community share an active role in addressing individuals exhibiting noise. Residents are encouraged to address noise violations within their living areas. Residential Life staff will take an active role in administration of the quiet/study period and will support all residents in this endeavor. During final exam periods, 24 -hour quiet hours are in effect.

Dates will be communicated via the housing web-site, flyers and posters. During these times, the Director or designee reserves the right to terminate the housing contract, and immediately remove any resident who violates this policy.

Reasonable Accommodation Requests  

By law, students with a disability do not have to self-disclose or register with the Center for Access and Success (CAS) or the Office of Housing & Residential Life.  If, on the other hand, a student is seeking housing accommodations or adjustments, he/she must contact the Office of Housing & Residential Life during the established time period to request services or accommodations for the upcoming academic year.  All housing accommodations are determined on a case-by-case basis by the Housing Accommodations Committee.  For additional information regarding reasonable accommodation, please refer to:  http://www.umassd.edu/housing/adareasonableacc.pdf  

Refunds
A student who remits, in advance, a payment for housing but then does not subsequently register and does not check into his/her housing assignment will be given full refund of housing fees.  All refunds are based on official withdrawal notices as dated and processed by the Office of the University Registrar and then forwarded to the Bursar’s Office. 

A student who registers and commences studies but then withdraws officially from UMass Dartmouth for any reason during an academic semester will be granted a housing refund according to the following refund schedule.

1st Semester: By October 7, 2011-Pro-rated/Daily Rate
                        After October 7th – No Refund

2nd Semester: By March2, 2012 – Pro-Rated/Daily Rate
                                  After March 2nd – No Refund

 

Removal from Housing

The Office of Housing and Residential Education reserves the right to terminate a student’s housing contract due to student behavior that is not congruent with the mission of UMass Dartmouth or of the OHRE.  Failure of students to conform to the community standards designed for overall safety, security and the minimization of disruption in the residential facilities, may result in their housing contract being terminated. Students removed from housing for disciplinary reasons area also trespassed from all residence halls and areas.

Residence Hall Function Rooms/Common Space

Functions and activities may be held in all residential multi-purpose rooms/lounges for social and/or educational events. Any group recognized by the University, wishing to hold an event within the residence halls or within the exterior areas surrounding or between the residence halls must contact the Resident Director to request the space, a minimum of two week in advance of the activity. OHRL staff will discuss with the group guidelines and responsibilities pertaining to the event. Approval will be needed prior to contracting for any service, entertainment, or other contractual arrangements for any program.

All programs and requests will be approved based on their contribution to the living-learning program of the residential community. Students seeking to reserve the Woodland Commons for events should contact the Conference Service Office. 

Recyclable Containers

Due to health and safety considerations, containers kept for deposit return may not accumulate in any public area. Public areas include hallways, bathrooms, closets, kitchen, lounges, living rooms, balconies or porches. Containers should be disposed of or returned weekly. In accordance with the alcohol policy, alcoholic beverage containers may not, for any reason, be stored in any room, common space, or any other area other than designated 21-plus housing.  

 

Roller Blades/Skate Boards

Use of roller blades or skateboards are not permitted inside any residential building. Use of such items on roadways or walkways of the residential areas require extreme caution. Pedestrians have the right of way on all walkways.

Roofs
Under no circumstances is any person to be on a rooftop of any on campus living area. Individuals who have an item that winds up on the roof may request retrieval of said item at the Facilities office located in Trailer #2, Parking Lot 17.

Room Furnishings

Each student is assigned a room complete with window treatments, a closet, desk, desk chair, dresser, bed, and a mattress (extra-long).  In addition to bedroom furniture, the Cedar Dell Apartments are equipped with a full size stove/oven and refrigerator as well as common room furniture.  The Woodland Community apartments, in addition to bedroom furniture (beds are full size in all halls except Hickory Hall where they are an extra long twin mattress), are equipped with a full size oven/stove a refrigerator a dishwasher and common room furniture.   

Furnishings or equipment may not be moved from student rooms or public areas without proper authorization. Items should not be removed from the building for any purpose. Room furnishings provided for student use must be treated with care and must be used in a manner consistent with its intended purpose. The OHRL reserves the right to gain access to its property whenever such access is deemed necessary.  Please be advised that any padlock (key or combination) on University property must be removed immediately upon request of authorized University personnel. Should circumstances require immediate access to locked University property in the absence of the room occupant, the University reserves the right to remove the lock by using any means necessary.

The person responsible for placing the lock on the property assumes all risk associated with placement of the lock including damage to the lock and/or University property. All students are expected to provide their own toiletry products (e.g.: soap, shampoo, towels, bed linens, pillows, etc.)  Students living in the Woodland Apartments and Cedar Dell Communities are expected to provide their own toilet paper, cleaning products, vacuums, mops, mop buckets, brooms, paper towels, trash bags, etc.  Students may bring posters, photos and other wall decorations that cover no more than 25% of the walls; however, due to state fire regulations, no cloth or material may hang as wall or ceiling decorations or canopies, such as rugs, tapestries, sheets, bed spreads, flags, parachutes, etc.  The use of such items will result in immediate confiscation and judicial consequences.  

Room Inventory

Since all on-campus living areas are operated on a self-sustaining basis, charges are made for damages to furnishings, equipment, and rooms. Each room and its contents are checked periodically against an inventory form throughout the academic year. At check-in, the student should examine the room carefully, being sure that conditions are properly noted on the inventory form. Students will be asked to sign the form after verifying its accuracy and will be held accountable thereafter for loss or damage. Students may not make any repair or alteration to their room or its contents, or to any common area of a suite or apartment. Residents will be subject to room repainting charges where the use of tape or other adhesives has resulted in damaged surfaces. Charges for damage caused by nails, thumbtacks, staples, etc. may also be assessed to the residents. Incidents of damage should be reported to your Resident Assistant in order to hasten repair and to prevent further damage.  

Room Change Requests

Room Change requests are not accepted during the first three weeks or the last two weeks of a semester. This is called the “Room Freeze” period.  Students should consult with a Resident Assistant or Resident Director in regards to room change requests procedures. 

Unauthorized room changes will result in administrative re-assignment, disciplinary action and a $100 charge to the student account as an improper room change fine.  It is imperative for safety reasons that the HRE is always aware of student’s residence. After the first two weeks of each semester, a student may request a room change by contacting his/her Resident Assistant who can explain appropriate procedures. Any requests for change, when made for reasons of race, religion, national origin, or sexual orientation will not be honored. At various times within the semester, the HRE may invoke a room freeze. This “freeze” prohibits the student from changing rooms while assignment databases are updated and verified.  

Room Consolidation

Room consolidation will occur throughout the academic year as space becomes available. Rooms with empty beds in designated doubles or triples may be used by other residents to ‘change rooms’. If you have contracted for a double room, and you find yourself without a roommate, you may be assigned a new roommate or you may be required to move to a ‘like’ room. For example, if you are living alone in a double room, you may be required to move to fill the empty bed space in another double room which houses only one student to complete the double. If you are on a waiting list to change buildings, change from a double to a single, or move to the apartments, those requests will be honored on a space available basis and you will be permitted to relocate. Reassignment of residents due to specific medical, personal or disciplinary issues will take priority over those on the waiting list, though every effort will be made to accommodate as many waiting list requests as possible.

Should adequate space become available, following Semester Break and Intersession and until the last week in March, residents who obtain a double room with one vacancy due to their roommate moving out, MAY have the option to retain the room as a ‘single’ for Spring Semester (or portion thereof) for a prorated additional fee.

Room Entry and Search

The entry or search of the personal living quarters of a student may be conducted by the following people for the purposes and under the procedures detailed below including fire evacuation policies.

• By law enforcement officers in the performance of statutory duties and in accordance with legally defined procedures governing search and seizure.
• By authorized University personnel to ensure that health, fire, and safety regulations are maintained; and by authorized personnel or agents to make improvements or repairs and to provide routine maintenance services. A request for maintenance by the student or University personnel is sufficient notice to permit room entry by service personnel.

• By authorized University and law enforcement personnel in exigent circumstances, emergency or potential emergency situations to protect the health, safety and welfare of an individual, or by prevent damage to the property of the student and the University.
• By authorized University officials where there is probable cause to believe a violation of University or civil regulations is being committed and when there is the belief that the delay required in procuring a warrant would endanger the health and safety of the residents or result in the probable destruction of the evidence of the violation. Probable cause means that a reasonable ground of suspicion supported by circumstances sufficiently strong to warrant a cautious person’s belief that a party is committing an illegal act and/or violation of University policies.

Authorized University personnel include:

 

• Full-time professional members of the Student Affairs and Public Safety staff.
• Resident Assistants and Senior Resident Assistants.
• Full-time employees of the HRE who are assigned responsibility for management, maintenance, and repair operations.
• Non-University personnel contracted to perform maintenance or repair services on behalf of the HRE (Agents). Other members of University staff may enter student rooms under the conditions prescribed only when accompanied by authorized University personnel. Facilities personnel- do we need to add the new protocol here

Roommate Agreements

All first year students living in the residence halls will complete a roommate agreement form with their roommates facilitated by their Resident Assistant. This form allows students and their roommates to establish guidelines for acceptable behavior in their rooms. Possible guidelines that are covered include, but are not limited to; noise levels, sharing of space/possessions, having guests over, cleaning of the room/apartment and how to appropriately communicate issues between roommates. This document serves as a contract between roommates and can be revisited and amended with HRE staff throughout the semester. Other residents may be asked to fill out roommate agreements by Residential Education staff as necessary. For more information, please speak to your Resident Assistant or Resident Director.

Roommate Bill of Rights

A valuable part of your learning and growing in on-campus living is sharing your living space with other individuals (roommates and/or apartment mates). In some instances, these people may become close friends, but this is not necessary to have a positive living experience. Even if he/she remains “just a roommate,” an atmosphere can be established that would enable you to enjoy one another’s company, share ideas and opinions, and create a living environment that is conducive to learning, growing and socializing. Creating this kind of atmosphere can take work. It is the hope of the HRE staff that roommates and apartment mates will find this experience a positive one and will learn and grow together. The following statements can be a starting point for communication and can help make your living environment your home. 

Roommates have the right to:

• Read and study free from interference in one’s room.
• Sleep at a reasonable hour without interruption from noise, guests, or roommates.
• Free access to one’s room and facilities without pressure from a roommate.
• Host guests with the understanding that these guests will respect the rights of roommates, other residents, and University/housing policies.
• Seek assistance from residential life staff in settling conflicts or easing difficult situations.
• Be free from fear of intimidation and physical and/or emotional harm.

Please feel free to speak with your Resident Assistant and/or Resident Director if you and your roommate are having difficulty.  

Room Selection         

Residents who wish to return to on-campus housing the following academic year are given an opportunity to select a room during the spring semester.  During the spring semester, there is a room reservation period for the following academic year. Students must submit a non refundable housing deposit to participate in the pre-registration period for Room Selection.    

The Room Selection process may be modified from year-to-year, depending on housing inventory, usage and other factors.  Information regarding this process will be available on the Housing website 

Students are responsible for reading all information made available. Current students will select their room assignment for the following year after submitting a signed housing contract along with a non-refundable deposit.  Housing facilities are available for students with disabilities. Students who wish to request a reasonable room accommodation will be required to re-apply and re-submit appropriate documentation on a yearly basis to qualify for their accommodation.  The Housing ADA Reasonable Accommodation Request form is available on the Housing website.

Social Functions

In allowing students to entertain in the privacy of their apartment, there are guidelines in place. Students are subject to all policies set forth by the HRE and University. When hosting social functions in an apartment, residents should be mindful of the alcohol, guest, and quiet hour’s policies. Any alleged infractions may result in disciplinary action.

Soliciting/Selling

Concern for the privacy of students, general building security, protection of property, safety of residents, and some experiences with disreputable sales people have led to the development of stringent regulations on selling and soliciting in the residence halls. Door to door selling/soliciting is prohibited. A residential life staff member or Public Safety should be notified of the presence of any solicitors on the premises. Such individuals operating in the halls are considered to be trespassers and may be subject to arrest.   

With the exception of Residence Education staff, no student-based organization shall be permitted to canvas door-to-door to advertise an event, request donations, or recruit for their organization. This "dorm-storming" activity disrupts the day-to-day life of residence hall students and is not permissible. 

Smoking

In compliance with state law, all on-campus residence facilities are smoke free. Smoking is strictly prohibited inside any residential building. Students found covering smoke detectors or other fire safety equipment will face immediate removal from housing (interim suspension)until they can meet with either the Associate Director, Assistant Director(s) or the Coordinator of Community Standards. Students may only return to campus residence after being cleared to do so but there is no guarantee that they will be permanently allowed to return to housing. 

Sports

Use of sports equipment including but not limited to bicycles, scooters, skate boards, and roller blades are prohibited in the residence halls. Physical activities including wrestling, martial arts, boxing, and sports games (hockey, lacrosse, soccer, etc.) are prohibited in the residence halls. Students and guests should put on recreational equipment (i.e. roller blades) outside or in the lobby of all residential facilities.

Technology: Telecom Fee

This fee covers the cost of a telephone line, local phone service, high speed Internet service with one port per resident, and TV Cable supplied with one port per bedroom and one port in most common areas.

Technology: Telephones

Each bedroom has one telephone jack to which students must attach their own touch tone phone.  The room telephone service provides unlimited local area calling as well as several features such as last party redial, call hold, call waiting, call forwarding, etc. 

Each resident in a room has a different telephone number and voice mailbox.  Prepaid calling cards using 800/888/877/866 numbers, obtained at the Campus Bookstore or other retail outlets, must be used to obtain long distance service. Long distance telephone calls charged to the University are illegal.  Students doing so will be billed the cost of the call, and will be subject to disciplinary action which may include fines.  When a student changes rooms, their assigned telephone number will also change. Basic telephone service includes a voice mail system. Collect and/or 3rd party calls may not be accepted, nor may students have calls charged to their telephone from another telephone. Under Federal and State laws it is a crime for anyone to make obscene or threatening calls. If a student receives such calls, they should contact the Public Safety Department to file a report. Public Safety will investigate and can recommend to the OHRE if a change in telephone number is necessary.

In the event a student wishes to have his/her number unlisted, that student should contact the Housing Office for further guidance. Students are required to activate their UMass Dartmouth voicemail account and should check the account regularly. Students are responsible for purchasing their own telephone cords.

For more information regarding how to set up and use University voicemail services, please check the phone directory website for instructions:

http://www1.umassd.edu/directory/related/phoneinstall.cfm

Technology: Internet Access/Computer Line
Students living on campus have the opportunity to connect to the UMass Dartmouth Residential Network.  This provides a significantly faster Internet connection than those available through a traditional telephone line.  Every bed space in the residence halls has a port, which means that every student can have a network connection in their room.  This type of connection requires the computer to be equipped with a 10-baseT Ethernet card.  If a student desires to have a network connection in their room, his/her computer must meet the minimum requirements specified in the CITS “Getting Wired” flyer.  Students may obtain self-install packets from the ResTech Helpdesk located in Elmwood Hall. Also E-mail and phone support are available at ResTech@UMassd.edu  and extension x4000.  Students may also visit the ResNet secure web site for current Residential Network News at http://www.UMassd.edu/cits. Students are required to activate their UMass Dartmouth E-mail account and should check the account regularly. Residents should contact computing and technological support services at extension 4000 with any issues that may need to be reported. 

Temporary Housing  

Students will be notified in their assignment notifications if they have been assigned to a temporary housing assignment.  As soon as space becomes available those students in temporary housing will be required to vacate the temporary assignment and relocate to a permanent single, double, triple or quad.  Students must vacate their temporary assignment when instructed to do so by the Office of Housing and Residential Education. Students that remain in their temporary assignment past the time they are instructed to do so, may have their locks changed on their temporary assignment to ensure that move into their appropriate housing assignment.

Theft

Students are advised not to keep large sums of money or valuables in their rooms.  Rooms should be kept locked at all times.  Any theft OR loss of room key should be reported immediately to the Office of Housing and Residential Life and to Public Safety.  Please note that most insurance companies will request a police report to reimburse policy holders for stolen belongings.  Public Safety can arrange to forward a copy of a police report to your insurance company. 

Vending Machines

Vending machines are available for student use and convenience. These machines are maintained and serviced by an outside vending contractor. If a machine is out of order or money is lost, please report the incident to the Resident Director. Vandalism of any kind will not be tolerated and may result in remuneration and suspension from housing.  

Video Cameras

The Office of Housing & Residential Education reserves the right to place surveillance cameras in public areas where observation is necessary or advantageous to enhance community responsibility and building safety. At this time, we do not have functional surveillance cameras within any residential areas.

The use of personal video cameras and recording or listening devices in residential rooms (computer cameras, digital cameras, film cameras or other image or listening devices) must be used in an ethical manner. The use of any video or sound recording or transmitting device must be used with the full knowledge and consent of all roommates or suitemates. Notification must be made when such devices are in use. Misuse of violation should be reported directly to the Residential Life Staff. 

Waterbeds

Due to the potential for water damage and varying U.L. ratings on their heating elements, waterbeds are not permitted.  

Weights

Weight lifting equipment of any kind may only be stored in individual rooms.  

Windows/Screens

Window screens may not be unfastened or removed from windows. Residents will be liable for charges to replace screens that are unfastened or removed. Passing of any items through and/or persons into or from a window is strictly prohibited.