Staff Responsibilities/Points of Contact

Mission

The Procurement and Administrative Services Department mission is to serve the University’s academic, research and student community by facilitating the effective and efficient acquisition of equipment, goods and services in accordance with laws and policies governing the University. The procurement function will be conducted in accordance with ethical standards of purchasing profession in an orderly and consistent fashion while maintaining accurate and detailed records and fostering a high standard of public relations with the University community, suppliers and the general public.

Knowledgeable and Innovative Professionals

The Purchasing Department is dedicated to achieving excellence in providing procurement services and attaining recognition as knowledgeable and innovative professionals. We envision our role as members of an organization in which teamwork and respect are valued, and employees take pride in everything they do. We strive to provide quality "customer-oriented" procurement services.

The purchasing staff are divided up by commodity for the review, processing and providing service for all acquisitions for the University. All questions regarding a bid process, contract for service, requisition or purchase order should be directed to the appropriate purchasing staff based on the type/commodity of the acquisition. See Staff Responsibility Assignments.

Members of the Purchasing Team are expected to seek out and adopt current best business practices regarding the acquisition of goods and services and to apply these practices in a friendly, client service manner. The purchasing department is additionally charged with, administration of the public bid process, vendor relationships, managing compliance to policy and procedure and serves as liaison to legal counsel, four other campuses, President’s office and other state agencies. Finally, the Procurement Department is to provide appropriate expertise and training to the entire University community in these matters.

Staff

Michael
LaGrassa

Assistant Vice Chancellor for Administrative Services

Administrative & Fiscal Services
Foster Administration 215

508-999-9180
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Charles
Kotecki

Associate Director of Procurement

Purchasing
Foster Administration 214

508-999-8055
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Responsible for the day to day operation of the Procurement department

Commodity/ResponsibilityAdditional Description
Bid Administration Review, Develop and Approve Specifications and Administer process
Contract For Services Related to Commodity Responsibility 
Auxilary Services Kitchen Equipment, Dining Services Contracts, Beverage Pouring RIghts, Snack Vending, Tent Rental, Retail Operations, Kitchen Equipment, etc.
Computers and Technology Computers & Related Technology, Software, Network Equipment, PDA's, Cell Phones, Laptops, Switches, Routers, Other
Sub Recipients Grants and Contracts Related to commodity

Jennifer
Frates

Strategic Procurement Sourcing Manager

Purchasing
Foster Administration 213

508-999-8806
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Commodity/ResponsibilityAdditional Description
Bid Administration Review, Develop and Approve Specifications and Administer process
Contract For Services Related to Commodity Responsibility including Architect, Designer, Engineering, Attorney/Legal Services
Facilities Tools, Contract for Services, Heavy Equipment, Supplies, Services, Hazardous Waste, Janitorial Supplies, Equipment & Material, Other
Labor & Construction Solicitations & Contracts
Sub Recipients Grants and Contracts Related to commodity
Transportation/ Vehicles Services, Purchase, Rental & Lease of Cars, Shuttles and Buses

John
Almeida

Administrative Assistant II

Purchasing
Foster Administration 213

508-999-8367
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Commodity/ResponsibilityAdditional Description
Bid Administration Review, Develop and Approve Specifications and Administer process
Contracts For Services Related to Commodity Responsibilities
Procurement Card, Travel Card, Fuel Card Administration Processing of Applications, Training, Reporting and manages proxy assignments
Express Mail FedEx
Sub Recipients Grants and Contracts Logging and processing requisition to purchase order
Athletics Equipment, League Fees, Rentals, Game Officials, Facility Rentals, Other
Banquet Facility Rentals Master Contract Agreements
Guest Speakers/Lecturers/Conference Expenses  
Law Enforcement Supplies, Equipment & Services Guns, Uniforms, Technology, Services, Other
Office Supplies & Services Office Supply Vendor, Other
Office Equipment- non furniture Copiers, Printers, Fax, Multifunctional Devices, Copier Lease, Scanners, Shredders, Other Equipment, Lease Log
Printing Media and Services Printing Services, Periodicals, Books, Supplies, Services, Other

Mark
Dias

Senior Budget Analyst

Administrative & Fiscal Services
Foster Administration 220

508-999-8022
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Commodity/ResponsibilityAdditional Description
Bid Administration Review, Develop and Approve Specifications and Administer process
Contract For Services Related to Commodity Responsibility 
Facilities Utilities
Educational, Oceanographic & Scientific Equipment, Instruments, Services, Other
Furniture Office, Dorm, Window Treatment, etc
Sub Recipients Grants and Contracts Related to commodity
Temporary Employment Services
Travel Contracts with third parties, liasion to travel agencies
Vessel Chartering Chartering of Fishing and Other Ocean Going Vessels

Jean
Schlesinger

Information Systems / Finance Reporting Manager

Administrative & Fiscal Services
Foster Administration 214

508-999-8085
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Responsible for the administration of all PeopleSoft Financials modules.

Commodity/ResponsibilityAdditional Description
Provides Functional Leadership for Financial Modules BuyWays Procurement, AP, Asset Management, General Ledger, Travel and Expense, Reporting , and Summit
Lead Trainer for Financial Systems Buyways, Travel and Expense, Summit, Reporting/Budgeting
Ad Hoc Reporting Develop reports for Campus Community
Administers Budget and Reporting Trees  
Asset Management Physical Inventory and daily functional support Coordinates reconciliation efforts for campus physical inventory