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Domestic and International Travel by UMass Dartmouth Employees and Students

Effective August 1, 2020, all visitors and returning residents entering Massachusetts must follow state travel orders. Additionally, travelers must fill out the Massachusetts Travel Form.

Travel during the pandemic is strongly discouraged and should only be undertaken in exceptional circumstances. Therefore, University-related travel is restricted for all students, faculty and staff. Examples of university-related travel include conferences, research, colloquia, data gathering, fieldwork, archival work, human subject research, and student organization sponsored/organized travel, to any location.

  • Travel to domestic locations that are not classified by the Commonwealth as low risk is permitted only with an exceptional approval (see below). 
  • Travel to international locations that are classified by the CDC as level 3 or greater is permitted only with an exceptional approval (see below).
  • Exceptional approvals will generally not be granted if a quarantine would interfere with the performance of university duties.
  • All exceptionally approved travel, international or domestic, must be entered in the Travel Registry, whether reimbursement is requested or not.
  • Travelers are responsible for following any governmental or public health directives in effect at their destination, such as quarantines on arrival.
  • Upon return travelers must follow all MA COVID-19 Travel Orders.
  • Domestic travel to areas that are classified as low risk requires the standard travel authorization prior to commencing travel, except for commuting by employees or students, which does not require approval.
  • All travel by air is strongly discouraged, and public transportation should be avoided where possible. Travel by auto to any location should be restricted, where possible, to one person or to members of the same household.
  • Health Services and HR will work with departments on travel for instructional purposes.
  • All travelers are strongly encouraged to keep careful records of their itineraries, including any close contacts (within six feet for 10 to 15 minutes) arising during the travel, to facilitate contact tracing should the need arise.

Exceptional Approval Process for University-related Travel

Domestic Travel: Travel to locations that are not classified as low risk will require case-by-case approval. The campus will generally deny such requests, and only exceptional cases will be approved. Note that the risk classifications may change frequently, and additional regulations apply returning from these travel destinations. Exceptions for faculty, staff or student travel will require approval from the supervisor’s department, college dean or unit director, and Travel Advisory Risk Management Committee (TARMC). Requests for TARMC review shall be submitted to Tesfay Meressi, at least 14 days prior to departure date. All exception requests must address the topics in the COVID-19 Travel Request Exception Checklists along with additional guidance as applicable, e.g., for research involving fieldwork.

International Travel: Requests for all university-related international travel will require case-by-case approval. The campus will generally deny such requests, and only exceptional cases will be approved. Exceptions for faculty, staff or student travel will require a recommendation from supervisor’s department, the dean and approval from the Travel Advisory Risk Management Committee (TARMC). Requests for TARMC review shall be submitted to Tesfay Meressi, at least 21 days prior to departure date. All exception requests must address the topics in the COVID-19 Travel Request Exception Checklist along with additional guidance as applicable, e.g., for research involving fieldwork, etc. Deans should send their recommendations concerning exceptions to Tesfay Meressi, associate provost for graduate studies, at tmeressi@umassd.edu. Any additional approvals required, e.g., for research activities, will be arranged by the ISSC.

Personal Travel 

  • Personal travel to international or domestic locations that are not classified as low risk poses increased risks to the community, and quarantines may interfere with an individual’s commitments at the university. UMass Dartmouth faculty, staff and students are therefore strongly urged to postpone personal travel to such locations.
  • Travelers returning from any international or domestic locations must follow all MA COVID-19 Travel Orders.
  • Employees who must self-quarantine because of personal travel are required to use accrued personal or vacation time if they cannot perform their university duties during the quarantine. Employees who must quarantine and can perform their duties remotely are not required to use accrued personal or vacation time.

Study Abroad

Please visit the International Programs Office for the latest information on study abroad programs for UMass Dartmouth students.

COVID-19 Travel Exception Request Checklists

  • Description of type of activity and rationale for travel exception;
  • Detailed itinerary including mode of travel, dates, location;
  • Familiarity with proposed destination, COVID-19-related risks at destination, and personal risk mitigation plan;
  • Appropriate research approvals sought and obtained (e.g., fieldwork, archival research, human subjects, etc.). Note: Normally, costs associated with any required quarantine that is directly related to the purpose of the grant funded research trip would be an allowable charge to the grant. Please reach out to the Office of Research Administration for details.
  • Be aware of and follow all local public health requirements, and university and state policies regarding COVID-19;
  • Complete the Daily Symptoms Checker before reporting for work during travel and upon return;
  • Ability to complete COVID-19 testing;
  • Ability to complete any required 14-day self-quarantine upon return to Massachusetts from a high-risk destination without impinging on university duties;
  • Maintain communication to receive updates or get assistance related to COVID-19 and changing policies;
  • Maintain flexibility to alter travel plans at any time, self-isolate if necessary, or return home;
  • Must register travel with UMass Travel Registry;
  • Must undertake to return home if mandated by the university unless ill and unable to return.

COVID-19 International Travel Exception Request Checklist

  • Description of type of activity and rationale for travel exception;
  • Detailed itinerary including mode of travel, dates, location;
  • Familiarity with proposed destination, COVID-19-related risks at destination, and personal risk mitigation plan;
  • Familiarity with U.S. Consular locations and services at the proposed destination;
  • Familiarity with any entry/exit requirements for destination as well as entry restrictions to the U.S. (if a visa national);
  • Familiarity with UMass International Travel & Medical insurance and COVID-19-related exclusions;
  • Appropriate research approvals sought and obtained (e.g., fieldwork or archival research permission, human subjects’ permission, RLOPS, etc.);
  • Complete the Daily Symptoms Checker before reporting for work, during travel, and upon return;
  • Ability to complete COVID-19 testing
  • Ability to complete any required 14-day self-quarantine upon return to Massachusetts from an international destination without impinging on university duties;
  • Maintain communication to receive updates or get assistance related to COVID-19 and changing policies;
  • Maintain flexibility to alter travel plans at any time, self-isolate if necessary, or return home
  • Must register travel with the UMass Travel Registry and the US Department of State Smart Traveler Enrollment Program (STEP);
  • Must undertake to return home if mandated by the university, unless ill and unable to return.
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