Policy on Approval Process for Fees Related to Trust Funds

Policy Number T92-031 Appendix E
Effective Date February 07, 2001
Responsible Office/Person Board of Trustees
Related Policies
Additional History
Additional References

Doc. T92-031 (Appendix E)

Passed by the BoT

Revised 2/7/01



This policy implements authority of the Board of Trustees under Chapter 75, Sections 1A and 11
as amended and Chapter 15A, Section 9i.

Mandatory student charges – include tuition and required fees charged to the typical full-time
student for a full academic year. Required charges include all charges which are collected from
such a large proportion of all students that the student who does not pay the charge is an
exception. They do not include any charges that are clearly optional or one-time (see below).
Examples of mandatory student charges include but are not limited to: tuition, the curriculum
support fee, student activity fee, student health services fee, athletic fee, campus center fee, and
infrastructure fee. With the exception of tuition and the curriculum support fee, these charges s
are typically the primary revenue source for the student fee based operations/trust funds. The
Board of Trustees must act upon the mandatory student charges annually and approves the
establishment of new mandatory student charges.

Student Fee/Revenue Based Operations Charges – These charges are the principal charges for
major auxiliary enterprise operations or major campus services funded by student fees or
auxiliary revenues. Major auxiliary enterprises are services external, but contributing to, the
basic academic mission of the University such as: boarding and residence halls, and corporate
and continuing education. The charges are typically non-mandatory or optional. Major
campus services are services provided by the campus to major campus constituencies (example:
Parking and Transportation). The Board of Trustees approves the establishment of major
student fee/revenue based operations charges. The Board of Trustees may delegate fee
approval authority to the President.
Non-mandatory student fees – include optional or one-time fees or surcharges charged
students for specific services, or special academic program offerings and activities not required
of the majority of students each year. Examples of non-mandatory student fees include but are
not limited to: laboratory fees, international student exchange program fees, special academic
program fees, identification card replacement fees. This group of charges also includes “pass
through” or “agency” fees for contracted services such as accident insurance and supplemental
health insurance. The President approves non-mandatory student fee rates and the
establishment of new non-mandatory fees. A schedule of all non-mandatory student fees
shall be reported to the Board of Trustees annually.

Sales and Service and Administrative Charges - These charges are for the sale or use of goods
or services that are incidental to the conduct of instruction, research or public service or for
administrative services. Examples include but are not limited to: film rentals, sales of scientific
and literary publications, testing services, fees for the use of scientific equipment or laboratories,
university presses, copy center charges, workshops and conference charges, data processing
services, application or late payment fees, etc. The authority to establish and set sales and
service and administrative charges is delegated to the Chancellor. A schedule listing all
major sales and service charges shall be reported to the President annually.
The President shall annually review all mandatory, non-mandatory, student fee-supported auxiliary and revenue based operations charges.