Most awards require annual or more frequent technical reports and a final report.
The PI is responsible for preparing and submitting all required interim and final technical or progress reports by the deadline.
Most final technical reports are due to the sponsor within 90 days of the end date, though the timeframe is usually shorter on subawards. The agency guidelines or award documents usually detail the technical reporting and deliverables requirements. Deliverables will also be specified in the agreement. The technical reports usually include a description of the work performed, results of the work and any related publications. Future funding amounts may be affected if progress reports are not submitted timely. Agencies may also start to close out awards if progress reports are not received timely.
A copy of reports should be forwarded to SPA to be filed in the official award folder. If for any reason, more time is required to complete and submit the report a request should be submitted to the sponsor. The request should be sent to the SPA and SPA staff will forward the request to the sponsor. All no-cost extensions should be issued formally by the sponsor. SPA will change the end date in PeopleSoft accordingly.
Agencies often hold back payment or withhold funding for other projects until overdue technical reports are filed.
SPA is responsible for monitoring progress of all awards. If SPA is contacted by the sponsor regarding an overdue technical report, SPA will contact the PI. The PI should take immediate action to either provide a copy of the report or to consult with SPA to request an extension of the sponsor.
Any nonpayment of grant expenditures due to nonsubmission or an unaccepted technical report is the responsibility of the PI.
In these situations, any expenditure not reimbursed by the sponsor will be transferred to an unrestricted account of the PI.
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