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Formatting text 

Tip: If pasting text from Word or outside of T4, select Edit > Paste as text to avoid style and formatting problems.

Select Format > Bold (to call attention to a word) or Format > Italic (to reference a publication or title. Use only: Bold or Italic. Do not use underline unless it is a formatting requirement.

Headings

Do not apply any formatting like bold, italic or underline to headings.

For headings: select Format > Formats > Headings

Use only:

  • Heading 2 (sub-head)

  • Heading 3 (sub-sub-head)

When linking, click the Insert Link button to reveal more options.

Linking 

Internal links

To link to a page within the university website

  1. Type word(s) that will become linked
  2. Select the words
  3. Link > Insert section link
  4. Navigate to the section and click on it
  5. Scroll down and click Select section
Insert link dialog box

In the insert link dialog box you can set the link to launch in a new window.

External links

Linking to a page outside of the university website

  1. Type word(s) that will become linked
  2. Select the words
  3. Link > Insert/edit external link
  4. Add the Url of the site to the Url box
  5. Remember to select New Window in the Target dropdown. It is best practice when linking to external websites to launch them in a new window.
  6. Click Ok

PDFs 

  1. Place the cursor where the link should appear 
  2. Click Insert from Media
  3. Navigate to folder and click on it *You may need to scroll back up to see contents
  4. Click on the Name of the document to select it
  5. You will need to do this a second time. Click Insert from Media, click on the document again. Now it will be added to the page. *The document link will be the “Name” of the PDF in the Media Library (Training PDF). To change it, double click on the link and type new name in the tiny box.

Tip: You can filter items in the Media Library. Select the folder where the PDF has been placed (then scroll up if needed), in the upper right there is a Filter box. Type a word from the Name of the PDF. If you still don't see your file, you may need to click to another page. This is located down at the bottom-right of the box that contains the media list.

Changing a link 

Highlight the linked text and select the Remove link menu option. To apply a new link, follow the instructions above for Internal and External linking.

Removing a link

Highlight the link to be removed. Select the Remove link menu option.

Pasting content into T4

If pasting text from Word or outside of T4, select Edit > Paste as text to avoid style and formatting problems.
Saving your content changes 

Spell check

Use Spell check before you save or approve. Go to Tools > Spellcheck. Items identified as problematic are underlined in red.

Preview 

Preview shows what the page will look like when published. Previews open in a new browser window. Popup blockers should be disabled to allow Preview.

Save changes versus Save as draft

Using Save changes, the content is saved with a status of Pending. Content then appears in the approval list. The previously approved version of the content (if there is one) will be published until this content item is approved.

Using Save as Draft saves the content with a status of Draft. The user can keep working on the content without risk of it being published, as it does not appear in the approval queue. Until it is approved, the previously approved version of the content (if there is one) will be published.

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