Hiring student employees

As a supervisor, you'll use CORSAIR Jobs to post your positions, view applicants, and report student hirings; detailed job aids will help you use the system.

Students use CORSAIR jobs to search for available jobs and to make initial contact with supervisors about positions for which they'd like to apply.

Eligibility for students to work

Federal Work-Study: need-based student employment

Need-based student employment is available through UMass Dartmouth's participation in the Federal Work-Study (FWS) program administered by the U.S. Department of Education. Students approved for Federal Work-Study must have the the qualifications and skills required for specific work-study assignments.

Positions may be on-campus or off-campus. Federal Work-Study-eligible students may work at off-campus agencies or organizations while working through the Community Service Learning Program (CSLP); see below for more details.

The deadline to submit Federal Work-Study hiring forms is October 1 for the fall semester, and March 1 for the spring semester.

Non-work-study student employment

Many academic and non-academic departments also budget funds for student employees who do not meet federal work-study requirements. Students must be enrolled in a degree program.

Federal Work-Study funding

Federal Work-Study (FWS) is part of a student’s financial aid package. Eligibility for campus-based financial aid, including FWS, is based on the information filed on the student’s financial aid application (FAFSA). The amount of the student’s FWS award depends on the student’s financial need and available funds.

If necessary, the Financial Aid Office may adjust or cancel a student’s FWS award at any time during the academic year in order to meet these criteria.

If a student earns more than the amount of his or her FWS award, the excess amount will be paid in full by the employing department. You may opt to continue employing the student by preparing a non-work-study hiring form, paying through departmental funds.

You can calculate FWS hours using this formula: 

amount of semester work award ÷ pay rate ÷ number of weeks in semester = average number of hours to work each week

Community Service Learning Program (CSLP)

Seven percent of the Federal Work-Study money allocated to UMass Dartmouth must be spent in community service jobs, on- or off-campus, that provide a direct or indirect service to the world outside of the university. Your assistance is appreciated to ensure our compliance with this requirement.

CSLP jobs must be designed to improve the quality of life for community residents, particularly low-income individuals, or to solve problems related to their needs. These services include:

  • fields such as health care, child care, literacy training, education (including tutorial services), welfare, social service, transportation, public safety, crime prevention and control, recreation, rural development, and community improvement
  • work in service opportunities or youth corps
  • support services for students with disabilities (including students with disabilities who are enrolled at UMass Dartmouth)
  • activities in which the FWS student serves as a mentor for such purposes as tutoring

Limits on hours to be worked

No student may work more than 8 hours per day or 20 hours per week when school is in session for one or any combination of departments. There are no exceptions. The 8 hours per day or 20 hour per week limit applies only during the academic year employment periods. The average student works 4 to 6 hours per week, depending on the requirements of the position.

Students employed through Federal Work-Study (FWS) are allowed to work more than one job, but only one job through FWS.

When school is not in session, students may work 8 hours per day or 40 hours per week (maximum).

Stipend-based positions: These positions have hours associated with them, even though they are not based on hourly wages. A stipend is payment for work performed, and therefore must be viewed as part of the 20 hour limit for when school is in session, and, for international students, as considered by Department of Homeland Security regulations. Undergraduate students are not eligible for stipend positions.

Hiring students

The Student Employment Office recommends that you interview qualified candidates before hiring. This is an opportunity to inform each applicant about the position, including:

  • job description; duties and expectations
  • salary, hours, schedule
  • department policies (dress code, time and attendance, confidentiality, reliability)

Remind students that the failure to adhere to department and university policies may result in dismissal.

Be certain that the duration of the employment you advertise accurately reflects your department's commitment to retain the student employee.

Be prepared to provide the proper training and supervision necessary for adequate job performance.

Forms

Once you have made the decision to hire a student applicant, CORSAIR Jobs streamlines the hiring process by providing the student with the forms he or she will need to complete. Note that some forms will also require your electronic signature and/or approval.

Remember that students will not be paid for their work until all required forms are completed and submitted to the Student Employment Office. It is illegal for students to work before their hiring form has been submitted.

More information - Supervising student employees: a guide for supervisors