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End of Semester Information for Faculty

New COIN Faculty & Advisor Mobile View

On December 3, a streamlined, mobile-friendly COIN Faculty & Advisor interface was launched. With the upgrade, you can:

  • Access the COIN Faculty & Advisor Center directly from any device, including mobile devices.
  • Enjoy a responsive, role-based design tailored for faculty, advisors, and dual-role users.

The COIN links under Quick Launch within MyUMassD have been updated. Please clear your browser cache before logging in, and do not use previously saved/bookmarked websites.

While COIN for Faculty/Advisor (Mobile View) and COIN for Faculty/Advisor/Staff (Classic View) are both options, it’s important to note that Classic View will officially retire on April 1, 2026. Therefore, we encourage faculty to explore COIN Faculty/Advisor Mobile View to get ahead of this transition. 

The UMass President’s Office UITS Student Records team is offering Zoom office hours for faculty/instructors/TAs who have questions or experience any issues on the following dates:

Submitting Final Grade Rosters

  • Fall 2025 Final Grade Rosters are available in COIN and are due by Saturday, December 20, 2025.
  • Reminder: Final course grades are required for ALL courses. Thesis/dissertation/project courses should be graded IP (In Progress) until the entire thesis/dissertation/project has been completed and successfully defended. At this time, a Grade Change Form to update the IP to a final grade (A-F or P/F) must be submitted for all instances of the course.
  • The “Entering Final Grades in COIN” job aids are found here and outline COIN grade roster procedures for both the new Mobile View and Classic View.

Incomplete Grade Requests

  • Per the Incomplete Grade Policy, an Incomplete (I) grade may be given only in exceptional circumstances, at the instructor’s discretion, and at the student’s request, made no more than 48 hours after the final examination or last class. The student must be passing at the time of the request or be sufficiently close to passing for the instructor to believe that, upon completion of the work, the student will pass the course. If the work is not completed within a year of the recording of the grade of I, the grade will become an FI (Failing Incomplete). “I” grades cannot be changed to “W” grades.
  • The incomplete grade request is student-initiated. A student may submit their “Incomplete Grade Request Form” by selecting the form on the Registrar Student Forms website. Once a request is approved by all required individuals (instructor, department chair/designee, and college dean/designee), the Registrar’s Office will enter the incomplete (I) grade in COIN.
  • Instructors will receive a “Pending Task Notification” email when a student in their course submits an incomplete grade request. You may select the link in the email or log in by accessing “BPM Services” from the Quick Launch menu within MyUMassD. Incomplete requests are time-sensitive and impact our ability to run end-of-term processing, so please review them as soon as you receive a notification.
  • Incomplete grades require chair and dean’s level approval before the Registrar’s Office can enter the I grade in COIN. Please do not wait for a student’s I grade to be recorded in COIN before approving and submitting your final grade roster. You should enter the letter grade the student has presently earned as if no further work will be submitted on your final grade roster. If the incomplete is approved, the Registrar’s Office will replace our grade roster letter grade with the I grade.
  • Once the student has completed the work, the instructor must submit a “Grade Change Form” to update the grade. If a grade change is not submitted by the instructor by the one-year deadline, the Registrar’s Office will automatically update the student’s grade to an FI (Failing Incomplete).
  • Students should not re-enroll in an approved incomplete course for a future semester. An incomplete grade in the course allows students to complete missing work for this semester’s course. If they re-enroll in the same course in the future semester, it will result in the student paying for the course again and having the I grade converted to an FI (Failing Incomplete) grade.

Grade Change Requests

  • Per the Grade Change Policy, an instructor may request a change of grade only when a computational or procedural error occurred in the original grade assignment. No final grade may be changed because of re-examination, the re-evaluation of work submitted, and/or assigning additional [extra credit] work before or after the end of the term, unless all students enrolled in the class are afforded the same opportunity.
  • A grade change must be approved by the chairperson of the instructor’s department and by the dean of the college within one year of the original grade record. Under limited circumstances and with approval of the Dean or Assistant/Associate Dean, changes beyond one year may be considered.
  • To submit a grade change after your final grade roster has been posted or to update a previously assigned incomplete (I) grade, the instructor must access “BPM Services” from the Quick Launch menu within MyUMassD to initiate the “Student Records: Grade Change” form.

If you need additional assistance from the Registrar’s Office, please Submit an Inquiry or call 508.999.8615.