Faculty Instructional Responsibilities

Faculty instructional responsibilities memo: UMass Dartmouth main campus

August 27, 2025

To: All Faculty, Deans, Department Chairs, and Program Directors

From: Ramprasad Balasubramanian, Provost and VC for Academic Affairs

Subject: Fall 2025 Faculty Instructional Responsibilities

Dear Colleagues,

I encourage you to make use of the following information when preparing for and teaching your courses. These guidelines describe best practices that promote meaningful educational experiences. Each semester, these guidelines and expectations are distributed to reaffirm their importance to our students, the faculty, and the University.

Office hours

All full-time faculty members must schedule, post, and keep regular office hours. A minimum of four office hours per week is required, in-person on three separate days. Additional office hours should be scheduled by appointment as needed. Faculty members should be available during course registration periods to meet with their advisees to discuss course selection and progress toward degree completion, which may require additional hours and availability at that time. Part-time lecturers must make themselves accessible to students outside of class hours to discuss course-related issues.

Course syllabi

Faculty members shall provide a syllabus for each course that they teach. The syllabus should be available no later than the day of the first class meeting. Please see Guidelines for Syllabus Development.

Faculty teaching a course approved for a University Studies requirement are reminded that the course Master Syllabus serves as a guideline to meet the intended goals of the course. Faculty teaching these courses should base their own course syllabi on the Master Syllabus. Most importantly, course syllabi should include the learning outcomes for that University Studies Cluster requirement, and they should include the assignments described in the Master Syllabus, or alternatives that are equally effective at teaching and assessing the learning outcomes. To check whether your course meets a University Studies requirement, please visit Master Syllabi: Approved Courses. For questions on the Master Syllabus, please contact Dr. Matt Sneider, Director of General Education).

As per the Blended Teaching Policy, faculty are expected to adhere to their published modality and teaching schedule. Any deviations from that schedule should be approved by the Chair and College/School Dean.

Roster verification

(due September 22nd)

To comply with federal regulations, it is imperative that the Registrar’s Office is notified of students who never attended nor participated in course activities to determine their status at the university. An email with the details of what counts toward participation will go out soon, and faculty will be asked to complete their roster verification from September 15th through September 22nd . Timely submission is critical to be in federal compliance and to avoid student billing and financial aid issues.

Midterm progress reports

(due October 17th)

To help students understand their standing and progress in a course, faculty are strongly encouraged to submit midterm progress reports by the requested deadline. This is especially critical in lower division courses (100 and 200-level) so students can meet with their advisors and make informed decisions about course withdrawals and planning for courses in subsequent semesters.

Faculty missing classes

The Department Chair must approve all planned absences for legitimate professional or personal reasons in advance. In such cases, the instructor is responsible for arranging makeup classes or providing alternative instructional activities. When an illness or unforeseen emergency results in the cancellation of a class or change in class modality for any given day, the instructor should notify the Chair (and the Department Administrative Assistant) as soon as possible and arrange for notices to be posted informing students of the
cancellation or change in modality. In all cases, the Chairperson should inform the Dean of all faculty absences. In the event of an HR-approved extended absence of the instructor, the Chair is responsible for arranging continuing instruction in the course.

Final examination schedule

Faculty members have the obligation to restrict the administration of final examinations to the scheduled examination period. The final exam schedule for the Fall 2025 semester is December 11th to December 17th.

Please note that Wednesday, December 10, 2025 is a Study Day. Final examinations may not be administered during the last week of classes or on Study Day.

Other important dates

Grades

Faculty members are required to submit their grades through COIN grade rosters within 72 hours after the course’s last class or final exam. This includes:

• grade entry for theses,
• dissertations
• independent studies, etc.

Submitting final grades on time is critical for student success, financial aid, establishing academic standing, and degree certifications. The Registrar cannot process the Academic Standing of students without all course grades being posted. Students on Academic
Warning, Academic Probation, or Academic Dismissal are also in jeopardy of losing their financial aid awards if appropriate appeals processes do not occur in a timely manner. Student ratings will not be released to faculty until 95% of university-wide grades are submitted for the semester.

Location of class and modality

Faculty may not move their class to a new room without the approval of the Registrar. Faculty seeking a room change should contact their Chair and/or Dean’s Office, who will contact the Registrar. Faculty shall not change the course offering modality without the Dean's written approval.

Thank you for your cooperation in supporting and adhering to these practices. I wish you the best for a productive semester.

Faculty instructional responsibilities memo: UMass School of Law

January 12, 2026

Memorandum for: UMass School of Law Faculty

From: Ramprasad Balasubramanian, Provost and Vice Chancellor for Academic Affairs

Subject: Spring 2026 Faculty instructional responsibilities

The UMass School of Law Faculty Handbook comprehensively states the guidelines for course procedures. I encourage you to use the guidelines when preparing for and teaching your courses. These guidelines outline certain basic practices that promote meaningful educational experiences. These guidelines and expectations are distributed every semester to reaffirm their importance to our students, the faculty, and the University.

Office hours

All full-time faculty members must schedule, post, and keep regular in-person office hours. A minimum of four hours per week is required. Additional office hours should be scheduled by appointment. Faculty members should be available during course registration periods to meet with their advisees to discuss course selection and progress toward degree completion. Part-time lecturers must make themselves accessible to students outside of class hours to discuss course-related issues.

Course syllabi

Faculty members shall provide a syllabus for each course they teach no later than the day of the first class meeting. UMass School of Law Faculty Handbook, Academic Regulations & Procedures: III. Course Requirements. Instructors shall clearly outline all course requirements and procedures at the first class meeting each semester. In accordance with the ABA Managing Director’s June 2015 Guidance Memo on Standards 301, 302, 314, and 315, learning outcomes for individual courses must be published in the course syllabi. UMass School of Law Faculty Handbook, Academic Regulations & Procedures: III. Course Requirements. As an additional resource, please consider the following Guidelines for Syllabus Development and Content.

Syllabi must also contain a link to the Omnibus Syllabus Language or the full text of the language found at that link. UMass School of Law Faculty Handbook, Academic Regulations & Procedures: III. Course Requirements.

Faculty missing classes

All planned absences for legitimate professional or personal reasons must be approved by the Law School Associate Dean for Academic Affairs in advance. When an illness or unforeseen emergency results in the cancellation of a class, the instructor should notify the LEC as soon as possible and arrange for notices to be posted informing students of the cancellation, including a notification to students sent by email through COIN. Consistent with the UMass Law Credit Hours Policy (see UMass School of Law Faculty Handbook,
Appendix C), time lost due to cancellation of classes must be made up. In scheduling makeup classes, instructors shall ensure they are not creating conflicts with the schedules of their students, other instructors, or the Academic Support Program. Instructors shall notify
the LEC of the date and time of rescheduled classes. UMass School of Law Faculty Handbook, Administrative Regulations & Procedures: XI. Class Cancellations & Make-Up Classes

Final examinations

A written examination shall be given at the end of the semester in most courses. UMass School of Law Faculty Handbook, Academic Regulations & Procedures: V. Examinations

Grades

Instructors determine and assign grades according to the definitions in the faculty handbook. UMass School of Law Faculty Handbook, Academic Regulations & Procedures: VI. Grades & Grading

Location of class and modality

Faculty may not move their class to a new room without the approval of the Associate Dean for Academic Affairs. Faculty seeking a room change should contact the Dean’s Office. Faculty shall not change the course modality without the Dean's written approval. UMass School of Law Faculty Handbook, Administrative Regulations & Procedures: VIII. Class Scheduling

Thank you for your cooperation in supporting and adhering to these practices.

I wish you a productive semester.