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Required Internal Documents

Proposal Routing Form: A Proposal Routing Form (PRF) shall accompany all proposals through the review process.

This form shall summarize pertinent data from the proposal and provide signature lines for reviewers to register their approval. The completed routing form is to be submitted to ORA prior to submission of the proposal to the sponsor as the PRF indicates approval by the department chair and dean and it contains required certifications by the investigator(s).

Signature of the Department Chair, Center Director and Dean indicates approval of project and confirmation that appropriate space and facilities are available to meet the proposed goals, that they are cognizance of the proposed project's risks and administrative obligations, and acceptance of the obligation of Department and or College funds to meet any cost sharing proposed in this project.

Signature of the Principal Investigators and Co-Investigators indicates assurance that the information submitted within the application is true, complete and accurate to the best of the PI's knowledge, certification that they are not currently suspended, debarred, or proposed for debarment or suspension for doing business with the Federal Government, compliance of the proposal with applicable institution, sponsor, federal, and state rules, regulations and guidelines, acceptance of the responsibility to conduct and judiciously manage the project in accordance with the terms and conditions of the sponsoring agency and the institution in the event that this proposal is funded and accepted by the University, that UMD resources necessary to complete the project are available or provisions have been arranged with the appropriate personnel to make such resources available in the event that this proposal is funded, and assurance that they are in compliance with the Institutions' Patent Policy and Conflict of Interest Policy.

Disclosure Summary Form: This form is required to be filed for every proposal and should accompany the Proposal Routing Form.

The Disclosure Summary is required for all personnel involved in the design, conduct, or reporting of the proposed or sponsored research and asks the individual completing the form to indicate any personal financial connection to the project.

If a financial interest is indicated a second form must be completed and the conflict reviewed by the University Conflict Committee to determine if the conflict can be managed. Work cannot be performed on an award until the management plan has been approved. See the University Policy for Conflict of interest in Research and Scholarly Activity.

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