2026 Year-End Calendar
Closing Calendar FY26
May 1
Deadline for requesting bid solicitations for use of FY26 funds. Please be advised that any purchase from a solicitation must be received and invoiced prior to June 12, 2026, the deadline for invoice processing that is noted below in order for payment to be attributed to FY26.
May 8
Deadline for encumbering funds for equipment and furniture purchases that do not need to be bid (less than $5,000). Purchases must be received by June 26, 2026.
May 22
Deadline for movement of payroll activity. Prior to May 22, 2026, please be sure to review your payroll activity and identify any transactions that need to be moved.
Payroll transactions should be made by working with the Central Payroll Office; they should be sent to UMassDartmouthpayroll@umassp.edu
May 22
Requisitions for goods or services in FY26 must be submitted and fully approved in Buyways by this date.
June 12
Invoices for goods and services received in FY26 should be emailed to invoices@umassp.edu before June 12, 2026, to ensure payment from the FY26 budget. Please make sure the correct Purchase Order number is noted on the header of the invoice to expedite the payment.
June 18
All Bank Card allocation and expense activities for FY26 should be submitted in Concur no later than Thursday, June 18, 2026.
June 19
Last day to submit Expense Reports for FY26 in Concur. All reports MUST be fully approved by June 22, 2026, to be paid in FY26. Any reports submitted or approved after this date will be paid in FY27.
June 26
Goods must be received by June 26, 2026.
June 26
Prior to June 26, 2026, please review your account activity and identify any transactions that need to be moved. Work with the appropriate colleagues noted below to move identified charges to the correct funding sources.
Corrective Journal Entries, such as chargebacks (postage, and printing), should be completed through the Accounting office. For transaction corrections, you will need to provide proper support documentation. Please include a copy of the 7062-report detailing the transactions needing correction as well as the Journal Entry request form, signed and approved by the Department Head.
The forms can be found here- Financial Request Forms | Budget & Finance | UMass Dartmouth
They should be sent to: Controller.request@umassd.edu.
Additional Budget guidelines for FY26 year-end:
- Review budgets and spending activity to ensure expenditures are aligned with available budget and do not exceed allocations.
- Ensure transfers are made to fund any existing deficits.