News & Updates

July 2026 Mileage Update

Campus Community:

The Internal Revenue Service issued Notice 2026-11 on July 13, 2026, outlining an increase in the allowable standard mileage rate for employees who use their vehicles for University business, effective July 1, 2026– it has risen from 72.5 cents per mile to 76 cents per mile.

In addition, the deductible mileage for medical and military moving expense increases from 20.5 cents per mile to 23 cents per mile. 

The rate associated with miles driven in service of charitable organizations remains at 14 cents (permanently set by statute at 14 cents).

Mileage rate changes

These changes are effective July 1, 2026.

Questions regarding this change should be directed to:

• Controller.request@umassd.edu 
• Cameron Warren, Controller - phone x9545 

Closing Calendar FY26

May 1
Deadline for requesting bid solicitations for use of FY26 funds. Please be advised that any purchase from a solicitation must be received and invoiced prior to June 12, 2026, the deadline for invoice processing that is noted below in order for payment to be attributed to FY26.

May 8
Deadline for encumbering funds for equipment and furniture purchases that do not need to be bid (less than $5,000). Purchases must be received by June 26, 2026.

May 22
Deadline for movement of payroll activity.   Prior to May 22, 2026, please be sure to review your payroll activity and identify any transactions that need to be moved.

Payroll transactions should be made by working with the Central Payroll Office; they should be sent to UMassDartmouthpayroll@umassp.edu

May 22
Requisitions for goods or services in FY26 must be submitted and fully approved in Buyways by this date.

June 12
Invoices for goods and services received in FY26 should be emailed to invoices@umassp.edu before June 12, 2026, to ensure payment from the FY26 budget. Please make sure the correct Purchase Order number is noted on the header of the invoice to expedite the payment.

June 18
All Bank Card allocation and expense activities for FY26 should be submitted in Concur no later than Thursday, June 18, 2026.

June 19
Last day to submit Expense Reports for FY26 in Concur. All reports MUST be fully approved by June 22, 2026, to be paid in FY26. Any reports submitted or approved after this date will be paid in FY27.

June 26
Goods must be received by June 26, 2026.

June 26
Prior to June 26, 2026, please review your account activity and identify any transactions that need to be moved. Work with the appropriate colleagues noted below to move identified charges to the correct funding sources.

Corrective Journal Entries, such as chargebacks (postage, and printing), should be completed through the Accounting office. For transaction corrections, you will need to provide proper support documentation. Please include a copy of the 7062-report detailing the transactions needing correction as well as the Journal Entry request form, signed and approved by the Department Head.

The forms can be found here- Financial Request Forms | Budget & Finance | UMass Dartmouth

They should be sent to: Controller.request@umassd.edu.

Additional Budget guidelines for FY26 year-end:

• Review budgets and spending activity to ensure expenditures are aligned with available budget and do not exceed allocations.
• Ensure transfers are made to fund any existing deficits.

Dear faculty and staff,

The Controller’s Office, in conjunction with the Financial Aid Office, wants to remind the campus community that any type of grant or scholarship award made on behalf of students must be reviewed by the Financial Aid Office, regardless of payment source. This ensures that all awards are properly reported and recorded on necessary tax forms, and that the University is in compliance with Federal and State regulations.

Departments should not process payments using bank cards or purchase orders on behalf of students for emergency expenses such as books, educational expenses, food, rent, transportation, or other personal needs. Financial Aid should review these requirements directly with the student to discuss options and avoid an over award of financial aid.

The Controller's Office would also like to remind the campus community that bankcards should never be used to pay for tuition and fees. Employees should not request reimbursement for personal expenditures for tuition and fees that are not covered by a tuition credit (waiver). Employees should check with Human Resources for details related to their tuition benefit eligibility

For any questions or concerns, please contact controller.request@umassd.edu.

Sincerely,
Suzanne Audet, Controller