Property Control

Departmental Inventory Point of Contacts

In an effort to maintain the integrity of the University’s Asset Management system records it is recommended that every department have an Inventory POC.   Departmental Inventory POC’s are the liaison between the department employees and Property Office for inventory matters.  They will assist in the maintenance of inventory controls over equipment in their departmental areas with the support of the Property Office.  The following is a list of department inventory POC to assist department employees with maintenance of asset records.   

The purpose of Asset Management is to ensure the accuracy of campus assets.  This requires the cooperation of all University personnel with equipment responsibilities.  Moveable equipment with an acquisition cost of $5,000 or more for capitalized equipment, and a useful life of one or more years are tagged by Property Control.  Additionally the system tags and tracks equipment less than $5,000 that the University determines to be sensitive equipment.

• POC list as of 12-8-2023

Procedures and Manual 

• Property Control User Manual 4.10.24

 Forms

• Asset Disposal Form(PDF)
• Lost or Stolen Asset Form (PDF)
• Attestation Form for Lost or Stolen Asset(PDF)
• Asset Change of Location or Custodian (PDF)
• End of Employment Form(PDF)
• How to dispose of data holding University assets(PDF)

Physical Inventory Forms

• Department Inventory Reconciliation Certification (PDF)
• Off Site Approval Form(PDF)