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Financial Business System Descriptions

Financial Business and Reporting Systems Descriptions  

PeopleSoft Financials – ERP Financial System of record. 

Budgets are uploaded to PeopleSoft, Procure to Pay and Receivables transactions are loaded and posted to the General Ledger.   Once posted transactions become reportable. 

Used for viewing Budget balances and running financial reports: Transaction Detail, Revenue and Expense Detail and Open Encumbrance.  Training is required to obtain access to run financial reports and view budget information.  Training information may be found here: Training | PeopleSoft Finance | UMass Dartmouth

Summit is a web-based tool that delivers PeopleSoft financial data quickly and easily through pre-defined tables and graphs called Dashboards.  Summit users have access to financial data at both summary and detail levels.  Information is secured by department. 

To learn more about Summit, visit the UMass Presidents Office Summit Page.

Training is required for access and is offered monthly or upon request. 

Please visit Training | PeopleSoft Finance | UMass Dartmouth for a schedule.  

BuyWays is the University Procurement System.    Create requisitions to purchase goods and services.  Request contracts, send supplier invites.  Approve requisitions and invoices.  Search for procurement documents.  Create Ad Hoc Reports on Requisitions, Purchase Orders, Supplier Invoices.

BuyWays training and support is provided by the Unified Purchasing Services Team (UPST) at the President's office. 
For more information, please visit their website. UPST

 

Receipts in BuyWays

Property control enters receipts in to BuyWays for orders that require one. Assets ($5000+) and devices that store university data require tagging (computers, laptops, tablets, hard drives).  Orders charged to an asset account should ship directly to Central Receiving where the asset can be tagged and the receipt entered in to BuyWays.  Central Receiving will deliver the goods after tagging and receipt.

If an order that requires a receipt is shipped directly to the recipient, the PO owner or Requester should:

  • Retrieve the PO, attach a scanned receipt to the PO in the comments section and state that the order should be received.  Address the comment to msullivan5@umassd.edu 
  • Or email propertycontrol@umassd.edu.  Provide the PO number, packing slip and confirm the order was received.  Request that property control enter the receipt for the PO in to BuyWays.
  • Equipment Account Code Reference Guide

Terra Dotta Travel Registry - Travel Registration and locator System for Faculty, Staff and Students traveling overnight or out of state on University Business.  Travelers are required to register their overnight or out of state travel two to three weeks prior to their trip.   Students studying abroad may also register their travel and weekend trips.  Used in the event of an emergency to easily contact travelers and their emergency contacts. 

Note:  Concur Travel and Expenses will replace the need for Faculty and Staff to register in Terra Dotta.  Non-Academic departments will transition to Concur February 2024.  Academic Departments transition March 2024.  

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