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Locking out content

When closing out of content, be sure to hit Cancel or Save/Save Changes, and NOT the "Back" button on your browser.  Hitting the "Back" button on the browser can lock the content so that others cannot access it.

Formatting issues?

If pasting text from Word or outside of T4, select Edit > Paste as text to avoid style and formatting problems.

T4 Text Editor

If you have used a word processing application similar to Word or many desktop email programs, you are likely to be familiar with the tools used to create content in T4. The html editor used to create content in T4 is called TinyMCE, and has a very similar interface to those found in many Microsoft Office programs.

Read more about the toolbar and features in the TinyMCE.

Heading tags 

Headers, or headings, provide both search engines and users with an outline of a page’s content by grouping together copy into more digestable segments, and make the page more scannable.

Read more about headings and how to use them to improve your site's searchability.

Do not apply any formatting like bold, italic or underline to headings.

For headings: select Format > Formats > Headings

Use only:

  • Heading 2 (sub-head)

  • Heading 3 (sub-sub-head)

H1s in TerminalFour

H1 headings in TerminalFour are generated from the name you have given your section. There should be only one H1 per page. You will never have to set an H1 in your content. Content headings should start with H2.

Links must use descriptive text, not a URL or "click here." Use precise wording for the link text, so the user has a clear idea of the content at the link destination. This is a requirement for ADA accessibility.

  • Example: For more information, visit the CITS help page
  • Not: Visit www.umassd.edu/cits/help/ for more information
  • Not: Click here for more information

Click here is meaningless to screen readers used by visually-impaired users.

When referencing a URL in print, try to use the shortest possible URL. Confirm that the URL works before going to print.

When linking, click the Insert Link button to reveal the options.

Internal linking

Linking to a page within the university website is called a section link. It is critical to section link when linking to pages within umassd.edu. You should never copy paste umassd.edu URLs as external links in your content.

  1. Type the word(s) that will become linked and highlight them.
  2. Select Link > Insert section link.
  3. Navigate to the section and click on it.

Section links are ID-based, meaning if the URL changes, links remain intact. With section links, T4 will alert you when deleting a page that it is being linked from elsewhere on umassd.edu. This greatly reduces the possibility of 404 errors/broken links.

Finding the section to link to a specific page

When applying section links, T4 users will be greeted with a dialogue box that shows the entire university website site structure. You can often use the breadcrumb trail on pages to reveal where the page lives in T4. If you cannot locate where the section lives, contact the Web Team for assistance.

Users can LINK to anywhere on the site, but can only EDIT the portions to which they have been granted access.

External links

  1. Any page linking to outside of the university website is referred to as an external link.
  2. Type the word(s) that will become linked.
  3. Highlight the word(s).
  4. Select Link > Insert/edit external link.
  5. Add the Url (also known as the web address) of the site to the Url box
  6. Remember to select New Window in the Target dropdown. (It is best practice when linking to external websites to launch them in a new window so that our users can easily come back to the university's site.)
  7. Click Ok

Email links

Create a link to an email address using the external link feature t4link.jpg and then inserting mailto: before the email address: mailto:j2doe@umassd.edu (no spaces)‌

Note: Newer mobile-responsive pages offer a contact content block with a built-in email feature.

Links to PDFs

Include the document type (PDF) in parentheses after the link text.

If the name of the PDF (as it was named in the media library) is not appropriate (unclear, too long, etc.), you can use T4's "change attribute" feature:

  1. double-click or right-click the PDF name on the text editor
  2. rename the PDF (it will not change the name in the media library)

Convert Microsoft Word and PowerPoint documents to PDF before uploading. PDFs are universally available for viewing; Microsoft documents are not.

Changing a link

Highlight the linked text and select the Remove link menu option. To apply a new link, follow the instructions for Internal and External linking.

Removing a link

Highlight the link to be removed. Select the Remove link menu option.

Remove a link

The Remove Link option looks like a broken chain link.

Launching in a new window

In the Insert link dialog box, you can set the link to launch in a new window, if you wish to keep the user on the current page. Otherwise, clicking the link will bring the user to the new webpage through the current browser window. You can do this for both internal AND external linking. It is best practice to launch a link in a new window when you are linking off to an external site.

Insert link dialog box

Set the new link to open in a new window so your user can easily come back to your page.

Paste as text

Pasting text from Microsoft Word or other applications outside of T4 can cause unintended style consequences such as strange characters, and spacing problems.

To avoid this, select Edit > Paste as text.

Pasting as text will remove all formatting from your content including (but not limited to):

  • bullets
  • bold
  • italics
  • hyperlinks
  • fonts
  • some spacing and returns

**NOTE: The benefits of pasting as text is as explained above - you no longer need to worry about dealing with unexpected styles or spacing problems.  However, because you have now stripped all formatting from your content, you WILL need to format the copy once entering it into the TinyMCE editor.

For regular paragraph copy, you can select Format > Bold (to call attention to a word) or Format > Italic (to reference a publication or title).

Use ONLY: Bold or Italic. DO NOT use underline unless it is a formatting requirement.

Bullet lists

Bullet lists should be formatted using the Bullet list button in the TinyMCE.

List menus

The Bulleted list button and Numbered list button are located next to each other on the toolbar.

Examples of lists

Default list

  • Souvlaki ignitus carborundum e pluribus unum.
  • Defacto lingo est igpay atinlay. Marquee selectus.
  • Quote meon an estimate et non interruptus stadium

DO NOT select Circle

  • Souvlaki ignitus carborundum e pluribus unum.

DO NOT select Disc

  • Souvlaki ignitus carborundum e pluribus unum.

DO NOT select Square

  • Souvlaki ignitus carborundum e pluribus unum.

These styles are located in the menu only because they are available for complex lists and will automatically used correctty as you are formatting your list without the need for you to select them.

Numbered lists

Numbered lists should be formatted using the Numbered list button in the TinyMCE. There are additional options in the drop-down arrow next to the numbered list button for upper and lower case alpha, roman, and greek.

Examples of numbered lists

Default numbered list

  1. Souvlaki ignitus carborundum e pluribus unum.
  2. Defacto lingo est igpay atinlay. Marquee selectus.
  3. Quote meon an estimate et non interruptus stadium

Lower Alpha numbered list

  1. Souvlaki ignitus carborundum e pluribus unum.
  2. Defacto lingo est igpay atinlay. Marquee selectus.
  3. Quote meon an estimate et non interruptus stadium

List within a list

**NOTE: The following instructions can be followed for both bulleted AND numbered lists.

Sometimes you need to create a list within a list. Follow these instructions in order to retain the correct formatting of bullets and indentations.

  1. Type out your entire list without indentations.
  2. Highlight the entire list and click the bullet option - this will give you the black bullets.
beginning steps of creating a list

Step 1 - Type the list without indents. Step 2 - Highlight the list and click the list option.

  1. Add in the information for your clear bullets by clicking the desired line within the black bulleted list, and pressing tab. This will indent the second line and revert the black bullet back to a clear bullet.
example of properly executed list within a list

Step 3 - Add the information for the information of your indented lines on the desired lines and press tab.  This is the end result of a properly formatted list.

Be sure to watch the spacing when using bullets, especially when linking to documents. If not used properly, these can result in inconsistent line spacing.

To adjust the order of the content blocks, use the four-way arrow icons in the left column. You can click-drag the pieces of content into your desired order. Some content won't be affected by re-ordering.

Reordering content

Click and drag the arrows to reorder your content.

Getting ready to publish your page

Spellcheck

Older versions of the html editor in T4 included a spellcheck tool to help with copyediting.  However, this tool has been deprecated and is no longer available within the CMS.  It is now recommended to write large amounts of content in an external source such as Microsoft Word and paste as text into the html editor. 

You can also do this for for small edits, or if you prefer, most browsers also have a spellcheck feature that can be used so you can edit your content while logged into T4. 

Preview shows what your page will look like before go-live. Previews open in a new browser window, so pop-up blockers must be disabled.  Web browsers might handle allowing pop ups differently. Refer to your preferred web browser documentation. Most pages should preview quickly. If you experience poor preview load performance, your page may be leveraging more system-intensive features.

There are several ways to preview your content.

Option 1: from the block of content

While you are editing your content, you can preview your content by clicking the green Preview button in the top-right of the screen.

Preview within content block

Preview your content directly from the content using the green Preview button.

Option 2: from the content tab

If you have saved your content but have not closed out of the content tab/are still within your section, you can still preview your content.  Click the blue Action button to the right of your content and select Preview.

Preview within content tab

Preview your content from the content tab in your section using the blue Action button.

Option 3: from the site structure

If you have closed out of the section but would like to preview your content, you can STILL preview your content.  Find the section you were editing, click the blue Action button next to it and select Preview section.

Preview from site structure

Preview your content from the site structure using the blue Action button.

Option 4: from Direct Edit

Lastly, you can preview from Direct Edit by clicking the eye icon on the left menu.

Preview from direct edit

Preview in direct edit using the eye icon.

Using Save changes, the content is saved with a status of Pending. Content then appears in the Moderator’s approval list. The previously approved version of the content (if there is one) will continue to be live until this content item is approved.  An Approved piece of content will be published on the website.

Save vs Save as draft

Save as Draft allows the user to continue working on content without it being published. Save changes sends the content to the Moderator's approval queue where they can review the content and publish it if they approve.

Using Save as Draft saves the content with a status of Draft. The user can keep working on the content without risk of it being published, as it does not appear in the approval queue. Until it is approved, the previously approved version of the content (if there is one) will be published.

Status of content

There are different statuses of content.  This determines what will publish and what will not.

More from this section